Executive Assistant, Pulmovant

Pulmovant

22d

About The Position

The successful candidate will provide high level administrative, communication and project management support in all facets of the daily business routine for team of senior leaders in the clinical and clinical trial/program group. The candidate will be flexible and open to unfamiliar assignments with excellent problem solving and critical thinking skills. Must handle multiple workstreams with adaptable and efficient prioritization. Should be highly organized and work well both collaboratively and autonomously. Candidate will be highly resourceful, composed, and empathetic. Must thrive in a fast-paced, start-up environment and work well under the pressure of multiple competing requests within tight timelines.

Requirements

Minimum of 8-10 years’ experience supporting senior level executives preferably in the R&D/Pharmaceutical/Biotech industry, Finance/Investment industry or start-up
Experience in a fast-paced, high-pressure environment
Proactive, positive, energetic, and enthusiastic personality with a can-do attitude.
Flexible and resilient with an eagerness to learn, receptive to constructive feedback.
Team-oriented with a collaborative approach.
Ability to learn quickly and adapt to change with the skill to shift direction rapidly.
Detail oriented with excellent time management and organizational skills.
High level of integrity, discretion, professionalism, and confidentiality.
Ability to anticipate the needs of the executive, the team, and the company.
Ability to work in a fast paced, high-energy environment.
Ability to prioritize and manage multiple assignments and responsibilities.
Approach challenges with a positive and solutions-minded perspective.
Tech-savvy and resourceful.
Excellent written and verbal skills.
24/7 mindset required.

Nice To Haves

Bachelor’s degree preferred.
Experience with Concur a plus.

Responsibilities

Handle heavy, complex, fluid calendar management, while proactively managing conflicts.
Effectively engage with team by staying on top of key topics, areas of focus, and prioritizing appropriately.
Handle meeting logistics for conferences, investor, and industry events, coordinating all aspects of participation.
Work closely and under the supervision of the Director of Executive Operations, Office of The CEO.
Work closely with team to stay well informed of upcoming commitments and responsibilities.
Manage sensitive matters with a high level of confidentiality and discretion.
Coordinate complex domestic and international travel arrangements, researching required passport, visa requirements, providing detailed itineraries.
Prioritize conflicting needs; handle matters expeditiously and proactively, and take projects to successful completion, often with deadline pressures.
Work cooperatively with the team of assistants in a positive partnership.
Coordinate meeting logistics, conference rooms, remote participant access, catering, and meeting materials.
Regularly interface with high-profile professionals on behalf of team.
Responsive to emails/texts/phone calls, outside of normal business hours.
Track, prepare and submit expenses, invoices and purchase orders, processing in a timely manner.
Assist with personal requests as needed.
Perform other related administrative tasks as assigned and required.