Executive Assistant

Trane Italia • Davidson, NC

9d • $61,300 - $109,655 • Hybrid

About The Position

Trane Technologies is seeking a proactive Executive Assistant to support its Digital Leadership Team from its White Bear Lake, Minnesota facility. The role serves as a strategic operational partner and administrative anchor for senior Digital leaders located across the United States, helping them focus on strategic initiatives through reliable coordination and execution. The Digital organization works on software innovation, IoT climate technologies, advanced building analytics, and digital customer solutions.

The Executive Assistant manages executive calendars across multiple U.S. time zones, coordinates leadership meetings and materials, arranges domestic travel, and plans leadership meetings, quarterly business reviews, offsites, town halls, and all-hands sessions. The role also supports executive communications and presentations, tracks action items, maintains digital collaboration resources, and administers expenses, purchasing cards, purchase orders, statements of work, and vendor invoices.

The position is full-time and hybrid, based at the White Bear Lake, Minnesota campus. The posting describes onsite work Monday through Thursday and flexibility on Fridays. Compensation is listed as $61,300 to $109,655 annually, with an hourly compensation type and no incentive eligibility.

Requirements

• At least 7 years of executive administrative support experience partnering with senior executives, corporate leaders, or distributed leadership teams.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and OneDrive.
• Demonstrated success supporting leaders across multiple geographic locations and time zones.
• Ability to handle sensitive strategic, organizational, and business information with integrity and discretion.
• Ability to work onsite at the White Bear Lake, Minnesota campus Monday through Thursday, with Friday flexibility.

Nice To Haves

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience supporting leaders in a Digital, Software Engineering, IT, or Enterprise Technology environment.
• Familiarity with Concur, Workday, Coupa, or similar workflow management tools.
• Experience organizing multi-day executive summits and hybrid digital town halls.

Responsibilities

• Proactively manage complex executive calendars across Central, Eastern, Mountain, and Pacific time zones, prioritizing critical engagements and resolving scheduling conflicts.
• Coordinate executive cadences, leadership reviews, and operational syncs, ensuring agendas, pre-reads, and presentation materials are delivered in advance.
• Arrange end-to-end domestic travel, including flights, accommodations, ground transportation, and meeting facilities.
• Plan leadership team meetings, Quarterly Business Reviews, and strategic offsites, including AV and technology setup, catering, and onsite logistics.
• Coordinate digital team town halls and global all-hands sessions with internal communications and AV support teams.
• Prepare, format, and review executive presentations, organizational communications, and team announcements.
• Track leadership meeting action items and follow up with cross-functional teams to help ensure milestones are met on schedule.
• Manage digital distribution lists, SharePoint document libraries, and digital collaboration spaces.
• Reconcile travel expenses and corporate purchasing card accounts through Concur in accordance with corporate policies.
• Initiate and monitor purchase orders, statements of work, and vendor invoices, serving as the administrative contact for external suppliers and partners.

Benefits

• Health insurance and holistic wellness programs, available from day one for employees and their families.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options for volunteer and parental leave.
• 401(k) matching.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.
• Annual incentive opportunities.
• Continuous learning opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed