Executive Assistant

Cherry Coatings•Farmers Branch, TX

8d•Onsite

About The Position

Cherry Coatings is a family-owned commercial paint contractor established in 1968, providing architectural, industrial, and maintenance coating services. The Executive Assistant provides high-level administrative and operational support to the Cherry Coatings C-suite team. The role is fully in-person, Monday through Friday, from 7:30 a.m. to 4:30 p.m., and may require domestic travel up to 10%. The successful candidate is detail-oriented, proactive, resourceful, and solutions-oriented, and can manage competing priorities while maintaining a positive and professional demeanor. Applicants must complete the Culture Index Survey to be considered.

Requirements

Experience providing high-level support to executive teams, preferably at the C-suite level.
Strong expense tracking and management experience using industry-standard expense platforms.
Ability to travel domestically up to 10%.
Strong attention to detail and ability to manage multiple responsibilities simultaneously.
Flexibility and ability to adapt quickly when schedules or priorities change.
Proactive problem-solving skills, initiative, and ability to anticipate challenges.
Ability to maintain strict confidentiality and exercise sound judgment with sensitive communications.
Strong time-management, organization, and project-coordination skills.
Excellent written and oral communication abilities.
Positive, can-do attitude, strong work ethic, and willingness to help where needed.
Polished, professional appearance and demeanor, with the ability to represent the executive team confidently.
Ability to work on-site.

Responsibilities

Coordinate schedules and closely manage executive calendars.
Manage and arrange complex travel for multiple stakeholders, including hotels, transportation, itineraries, reservations, and meals.
Assist with expense reports, receipt tracking, and bookkeeping tasks.
Anticipate and troubleshoot potential issues and scheduling conflicts.
Manage professional and personal scheduling and communications, including agendas, mail, email, calls, client management, and company logistics.
Prepare meeting agendas, briefing materials, presentations, and reports.
Plan and coordinate executive meetings, leadership dinners, retreats, market visits, and other corporate events.
Manage communications between internal and external executives on projects and tasks.
Ensure prompt and accurate responses to internal and external inquiries.
Coordinate, prepare for, and attend meetings; follow up on action items as needed.
Organize work to meet senior executives’ priorities, organizational goals, and best practices.
Handle sensitive information and communications confidentially and with sound judgment.
Maintain and refine internal processes that support C-suite executives.
Work alongside the C-suite on project-based tasks.
Perform other duties as assigned.