Executive Assistant

Jaque Bethke Design•Scottsdale, AZ

10d•$90,000 - $100,000

About The Position

The Executive Assistant – Client Experience serves as the Founder’s trusted right hand, providing high-level executive, personal, and client-facing support. The role manages executive priorities, schedules and travel, personal and business commitments, and client interactions in line with JAQUE’s luxury service standards. It requires strong organization, discretion, emotional intelligence, professionalism, responsiveness, and the ability to anticipate needs and adapt as priorities shift. The position works closely with the Executive Assistant – Operations. The two assistants have distinct areas of ownership but collaborate daily, provide cross-coverage, and coordinate to ensure seamless support for executive leadership and the organization. JAQUE is a nationally recognized, founder-led luxury interior design firm specializing in high-end residential, hospitality, and brand-driven environments. The role offers close collaboration with executive leadership and contributes to client experiences and the growth of the company.

Requirements

At least 5 years of Executive Assistant experience supporting founders, executives, or C-suite leadership.
Exceptional written and verbal communication skills.
Outstanding organizational and time-management abilities.
Ability to manage multiple priorities while maintaining accuracy and professionalism.
Strong interpersonal skills and ability to build relationships with clients, vendors, and executive leadership.
High level of discretion, professionalism, and emotional intelligence.
Advanced proficiency with Google Workspace and business communication platforms.
Valid driver’s license and ability to travel as business needs require.
Flexibility and responsiveness, including comfort with early mornings, evenings, weekends, and occasional holidays as business needs require.
Comfort supporting executive travel and company events, traveling, responding to time-sensitive matters outside traditional business hours, and adapting professionally and urgently to changing priorities and schedules.

Nice To Haves

Experience in luxury hospitality, luxury interior design, architecture, real estate, lifestyle management, concierge services, or another high-touch client service environment is strongly preferred.

Responsibilities

Manage complex executive calendars, appointments, meetings, and scheduling.
Coordinate executive priorities and protect the Founder’s time.
Prepare meeting agendas, presentations, reports, and executive correspondence.
Organize incoming communications and ensure timely follow-up.
Track action items, deadlines, and executive initiatives.
Anticipate needs and proactively resolve scheduling and logistical challenges.
Maintain confidentiality and discretion.
Coordinate personal appointments, reservations, travel, scheduling, administrative tasks, and special requests.
Manage personal and professional commitments to keep them organized.
Plan executive travel, itineraries, dining reservations, and logistics.
Assist with special events and executive appearances.
Serve as a welcoming and professional point of contact for clients, prospective clients, and VIP guests.
Coordinate luxury client meetings, showroom visits, and design consultations.
Provide responsive client communication and service throughout the client experience.
Prepare meeting spaces, hospitality arrangements, gifts, and client materials.
Support executive client communications and maintain client relationships.
Help deliver a white-glove client experience reflecting the JAQUE brand.
Coordinate executive travel, accommodations, transportation, and detailed itineraries.
Support conferences, speaking engagements, networking events, photoshoots, and company functions.
Adapt to changing schedules and travel priorities.
Maintain organized executive files and records.
Prepare contracts, documents, presentations, and correspondence.
Coordinate executive meetings and company events.
Assist with special projects, company initiatives, expense reporting, and administrative tasks.
Partner with the Executive Assistant – Operations to coordinate priorities, schedules, and deadlines.
Provide cross-coverage during travel, absences, or high-volume periods and support continuity across executive, client, and business operations.