Executive Assistant

USHG•New York, NY

23d•$70,000 - $80,000•Onsite

About The Position

The Executive Assistant supports the office of the Founder and Executive Chairman of USHG, providing essential in-person support and high-level administrative excellence. This role showcases expert calendar management and the proactive resolution of logistical challenges. The Executive Assistant embodies USHG behaviors while tackling any task; from planning logistics to facilitating events, serving as a hospitable "front door" for guests and partners.

Requirements

At least 2 years of experience in an Executive Assistant role or any applicable relevant experience
Proficiency in Microsoft Office Suite
Keen attention to detail and the ability to prioritize
Ability to use discretion and maintain highly confidential information
Ability to demonstrate Enlightened Hospitality and our USHG beliefs/behaviors

Responsibilities

Consistently support a culture of Enlightened Hospitality
Provide strategic support based on an innate understanding of key priorities, objectives, and leadership style.
Structure calendar cadence to support long-term business objectives while strategizing and implementing processes to maximize time.
Plan and facilitate book signings, speaking engagements, and philanthropic events, providing materials as needed.
Research, organize, and plan all travel bookings.
Provide in-person support: greet guests, maintain guest lists with accurate details, send invitations, organize swag, and hand-written notes.
Partner with Guest Experience team to extend Enlightened Hospitality to key guests, clients, and friends through coordinating reservations and private event requests.
Update contracts on a regular basis, maintain guest lists, and send event invitations when appropriate.
Organize receipts and manage all expense reporting.

Benefits

Competitive pay and bonus potential: Annual compensation of $70,000 - $80,000 plus eligibility for a performance-based bonus, with consideration for your experience and impact
Comprehensive health coverage: Medical, dental, and vision insurance, plus flexible spending options for healthcare and dependent care
Time to recharge: Generous paid time off and paid parental leave to support life outside of work
Investing in your future: A matched 401(k) plan to help you grow long-term savings
Peace of mind: Life insurance, employee assistance programs, and exclusive access to primary care, mental health, and other wellness services.
Support in times of need: Access to the USHG HUGS Employee Relief Fund, offering direct assistance to team members facing unexpected hardship
Dining Credit: An annual dining credit to enjoy exceptional meals and experiences at any of our restaurants
Dining Discount: A 51% dining discount across the entire USHG family of restaurants to share unforgettable meals with friends and loved ones
Convenience & flexibility: Pre-tax commuter benefits for transit and parking
Growth and community: Opportunities for learning, mentorship, and collaboration with some of the most passionate people in hospitality.