Executive Assistant

University of North Texas System • Denton, TX

6d • Onsite

About The Position

The Executive Assistant assists the Dean of the College of Engineering with daily responsibilities and provides confidential administrative and secretarial support. Duties include preparing correspondence, handling calls and visitors, maintaining office files, and supporting meetings, travel preparations, and college operations. The position also serves as office manager for the Dean’s Office.

Requirements

• Bachelor’s degree and five years of highly responsible and varied office administration or business management experience, or an equivalent combination of education, training, and experience.
• Advanced MS Office skills.
• Knowledge and experience with accounting and budgeting procedures.
• Demonstrated exemplary verbal and written communication skills.
• Ability to work under pressure, adjust to constant changes, handle multiple tasks, and coordinate the work of others.
• Ability to keep complex records, assemble and organize complex data, and prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan, and organize multiple programs and assignments effectively.
• Ability to handle complex and confidential tasks using judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships with individuals and teams.
• Knowledge of policies, practices, procedures, and terminology of the assigned function.

Nice To Haves

• Two years of direct support experience for academic unit leadership.

Responsibilities

• Oversee administrative operations in the Dean’s Office.
• Provide personal assistance to the Dean, including maintaining the calendar, appointments, correspondence, and files.
• Interpret policies and procedures for faculty, staff, and students.
• Develop and maintain organizational and staffing plans.
• Hire, supervise directly or indirectly, and evaluate subordinates.
• Provide input and administrative support for proposed programs and operational changes.
• Maintain contact and liaison with other University offices and with administrative and executive officers of external agencies.
• Coordinate events, special assignments, and projects.
• Prepare correspondence; process calls and visitors; maintain office files; and assist with meetings, travel preparations, and college operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior