Executive Assistant

Boys & Girls Clubs of South Central Kansas•Wichita, KS

5d•$65,000 - $75,000•Onsite

About The Position

The Executive Assistant works directly with the CEO to keep day-to-day operations running smoothly and ensure the CEO is organized, prepared, and able to focus on the organization’s highest priorities. The role manages scheduling, communication, meeting preparation and follow-up, and other administrative needs. The Executive Assistant also serves as a trusted point of contact for staff, board members, community partners, and others working with the CEO. The ideal candidate is dependable, thoughtful, flexible, and organized, anticipates needs, and is comfortable in a fast-moving environment where priorities can change quickly. The job is located at the organization’s headquarters in Wichita, Kansas, and is full-time with a day shift. The listed salary range is $65,000–$75,000 per year.

Requirements

Highly organized, with strong attention to detail.
Excellent written and verbal communication skills.
Dependable, with strong follow-through.
Able to manage multiple priorities and changing schedules.
Comfortable working directly with senior leaders, board members, community partners, and donors.
Strong judgment and discretion when handling confidential information.
Proactive and comfortable taking initiative.
Friendly and professional, with the ability to build strong relationships.
Comfortable using Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other common office technology.
High school education level is listed.

Nice To Haves

Previous experience in executive support, administrative support, office management, or a similar role is preferred.
Experience supporting senior leadership or working with a board of directors is a plus.
A bachelor’s degree is preferred, or equivalent relevant professional experience.

Responsibilities

Manage the CEO’s calendar, scheduling, and meeting coordination.
Organize and prioritize meeting requests, appointments, and commitments.
Prepare the CEO for meetings by gathering materials, agendas, and relevant information.
Coordinate travel arrangements, itineraries, and event logistics.
Assist with emails, correspondence, phone calls, and other communications.
Track follow-ups, reminders, deadlines, and commitments for the CEO.
Support board meetings, including scheduling, materials, communication, and meeting logistics.
Organize documents, files, meeting materials, and other executive resources.
Coordinate with staff and external partners on behalf of the CEO.
Handle confidential and sensitive information with discretion.
Assist with special events, projects, and other administrative needs.
Anticipate needs and help resolve day-to-day issues before they become distractions.