PGIM Quantitative Solutions, Executive Assistant (Hybrid)

PGIM • Newark, NJ

1d • $95,000 - $115,000 • Hybrid

About The Position

PGIM Quantitative Solutions is seeking a talented and driven Executive Assistant to work closely with leadership for our Equity and Multi-Asset investment teams. This role is ideal for a highly organized, proactive professional who thrives in a demanding environment and takes pride in supporting a high‑performing investment leadership team. The role involves providing day‑to‑day administrative and operational support, including preparation and coordination of communications, calendar management, and meeting logistics. It also includes organizing and maintaining complex calendars, coordinating large meetings with senior‑level executives, and managing complex international travel across multiple time zones and regions. The Executive Assistant will support client meetings by coordinating agendas, preparation materials, logistics, compliance pre‑approvals, and internal prep sessions. Additionally, the role involves preparing, editing, and producing high‑quality PowerPoint presentations, Word documents, reports, and other executive‑ready materials. The Executive Assistant will serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team, participate in coordinating employee and volunteer events, and provide backup coverage for other Executive Assistants. Collaboration with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives is also expected.

Requirements

• Minimum of six years of experience supporting senior‑level executives in a fast‑paced professional environment.
• Prior experience in the financial services or investment management industry.
• Hands‑on, roll‑up‑your‑sleeves mindset with a willingness to take on whatever is needed to support the team.
• Strong sense of ownership and accountability; approaches work with a client‑service orientation.
• Comfortable operating in ambiguity and adapting quickly as priorities evolve.
• Proven project and workflow management skills, with the ability to manage a high volume of concurrent requests while maintaining accuracy and follow‑through.
• Exceptional attention to detail and commitment to producing polished, executive‑level deliverables.
• Strong time‑management and prioritization skills, with the judgment to manage shifting deadlines and competing stakeholder needs.
• Advanced proficiency in Microsoft PowerPoint and Word; strong working knowledge of Excel for tracking, organization, and analysis.
• High level of integrity, discretion, and judgment in handling highly sensitive and confidential information.
• Ability to communicate effectively across teams to align priorities and business objectives.
• Working knowledge of Concur and Workday.
• Flexibility to work overtime as needed.

Nice To Haves

• Bachelor’s degree

Responsibilities

• Provide day‑to‑day administrative and operational support including preparation and coordination of communications, calendar management, and meeting logistics.
• Organize and maintain complex calendars, including scheduling large meetings with senior‑level executives across the company.
• Coordinate complex international travel across multiple time zones and regions, leveraging knowledge of global geographies, visa requirements, and cultural considerations to ensure seamless execution.
• Support client meetings by coordinating agendas, preparation materials, logistics (including catering and security clearance), compliance pre‑approvals, and internal prep sessions.
• Prepare, edit, and produce high‑quality PowerPoint presentations, Word documents, reports, and other executive‑ready materials, with a strong attention to detail and a focus on efficiency and consistency.
• Serve as a professional point of contact for written and verbal communications on behalf of the Investments leadership team.
• Participate in coordinating employee and volunteer events as part of the shared administrative team responsibilities.
• Provide backup coverage for other Executive Assistants and collaborate closely with the Quantitative Solutions Admin Team on ad hoc projects and broader initiatives.

Benefits

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior