Executive Assistant - Hybrid

Surgery Partners, Inc•Brentwood, TN

1d•Hybrid

About The Position

This is a hybrid position based at our beautiful corporate office in Brentwood, TN, with on-site work required Monday through Wednesday. The Executive Assistant will manage and coordinate daily, weekly, and monthly calendars of executives, schedule travel and meetings, and prepare correspondence, reports, and presentation materials. This role also involves greeting visitors, managing phone calls and emails, and responding promptly to requests. The position requires strong organizational skills, discretion, and the ability to multitask and prioritize effectively.

Requirements

Associates Degree in business preferred.
Minimum of 7–10 years of experience supporting senior executives, with C-suite experience preferred.
Successful work experience as an Executive Assistant, Administrative Assistant or similar role.
Strong working knowledge of office procedures and protocols
Proficiency with computer systems, including experience with office management systems, Microsoft Office suite, and the ability to learn new software applications
Proficiency with Power Point, Data Analysis, and Spreadsheets
Familiarity with cloud systems and calendaring software
Comfortable using all necessary office equipment, including printers and fax machines
Excellent professional communication skills, written and verbal and the ability to type 60 WPM
Comfortable with heavy travel coordination and calendaring. High level communication and can easily shift/change when needed
Commitment to discretion and confidentiality concerning sensitive company information
Excellent organizational skills, a proactive mindset, and ability to multitask and prioritize work
Ability to draft moderate to complex, non-routine contractual instruments
Ability to perform in complex cross-functional business environment
Requires high degree of independent and creative judgment
Working to excellent knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies and to communicate implementation procedures to others

Nice To Haves

C-suite experience preferred.
Intellectual curiosity and empathy
Problem-solving
Risk-taking and courage
Digital acumen
Business-language knowledge
Networking skills
Change-management skills
Discretion
Agility
Resourcefulness
Manages Uncertainty
Bias to Action
Action Oriented
Delivering Results
Customer Focus
Identifying with Customers
Managing Complexity
Essence
Manages Conflict
Capability Building
Helps Others Succeed
Interpersonal Impact
People Smart
Influence
Strategic Vision
Inspires Others
Visioning

Responsibilities

Manage and coordinate daily, weekly, and monthly calendars of executives.
Schedule/calendar necessary travel, meetings and create, transcribe, and distribute meeting agendas and minutes (as needed).
Make and confirm all travel arrangements.
Pro-actively organize logistics and plan events.
Setup accommodation and entertainment arrangements for company visitors.
Prepare correspondence, reports, and materials for publications and presentations.
Generate regular reports, manage spreadsheets, and update databases.
Greet and receive visitors.
Manage phone calls and emails with professionalism.
Respond in a timely fashion to managers' requests.