Executive Administrative Assistant-Hybrid

Golden Steps ABA•Englewood Cliffs, NJ

22h•Hybrid

About The Position

Golden Steps ABA is seeking an Executive Administrative Assistant to join their team. They are an employee-centric organization focused on ABA excellence, with a mission to change lives. The company emphasizes culture, diversity, inclusion, growth, and provides support for continuing education. This role is hybrid, requiring the candidate to reside in NJ/NY and report to the NJ office three days per week.

Requirements

Excellent organizational and time management skills.
Outstanding written and verbal communication.
Strong attention to detail.
Ability to manage multiple priorities simultaneously.
Self-motivated with excellent follow-through.
Highly proficient with Microsoft Office.
Comfortable learning new software quickly.
Strong critical thinking and problem-solving abilities.
High School Diploma or Equivalent
Candidates must reside in NJ/NY reporting into the NJ office 3 days per week.

Nice To Haves

Leverage AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to improve efficiency.
Identify opportunities to automate repetitive tasks and improve workflows.
Continuously seek new ways to increase productivity through technology.

Responsibilities

Manage complex calendars and schedule meetings across multiple stakeholders.
Coordinate meeting logistics and ensure agendas and supporting materials are prepared in advance.
Take ownership of meeting follow-up by documenting action items, assigning ownership, and tracking completion.
Prioritize incoming requests and help manage executive workload.
Track ongoing initiatives and ensure deadlines are met.
Follow up with team members on outstanding tasks and commitments.
Maintain project trackers and provide regular status updates.
Identify bottlenecks and proactively escalate issues when needed.
Draft, edit, and format professional documents, presentations, proposals, and reports.
Organize digital files and maintain consistent documentation.
Assist with creating SOPs, templates, and workflow documentation.
Prepare recurring and ad hoc reports with training provided.
Draft and manage professional email correspondence.
Coordinate communication between departments and leadership.
Ensure timely follow-up on requests and outstanding items.
Leverage AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to improve efficiency.
Identify opportunities to automate repetitive tasks and improve workflows.
Continuously seek new ways to increase productivity through technology.
Other tasks as assigned.