Executive Assistant (Hybrid)

Experian • Costa Mesa, CA

2d • Hybrid

About The Position

Experian is a global data and technology company, powering opportunities for people and businesses around the world. We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more. Experian invests in people and new advanced technologies to unlock the power of data. We have an amazing team of 25,200 people in 32 countries.

In this role, you will report to and provide high‑level, strategic administrative and operational support to the Global General Counsel (GGC), a senior executive overseeing global Legal and Compliance functions. You will act as a trusted partner to the GGC, enabling focus on strategic priorities while ensuring seamless day‑to‑day operations across a complex, multinational environment. This is a hybrid role working 3-4 days a week from our Costa Mesa location.

Requirements

• Bachelor's degree or equivalent experience
• Minimum 5 years of experience supporting senior executives (C‑suite or equivalent) in a fast‑paced, complex organization
• Project management experience
• Proven experience proactively managing executive calendars and logistics at a senior level
• Advanced-level user of Microsoft 365, including Outlook, PowerPoint, Excel, Word, and Teams
• Hands‑on experience using Copilot and AI‑enabled tools to improve efficiency and quality of work
• Experience using Canva to create visually engaging presentations
• Experience collaborating with and serving as a back‑up for other Executive Assistants

Responsibilities

• Proactively manage the Global General Counsel's complex, global calendar, prioritizing meetings across time zones and balancing strategic, operational, and regulatory commitments
• Anticipate scheduling conflicts and resolve them independently
• Coordinate global travel arrangements, visas, itineraries, and expenses
• Provide project management support for Legal and Compliance initiatives, including tracking deliverables, timelines, and action items
• Prepare, edit, and format high‑quality presentations, reports, and briefing materials for executive leadership, Board, and external stakeholders
• Support preparation for Board and committee meetings, including agendas, materials, and follow‑ups
• Partner with Legal Operations, Compliance, and cross‑functional teams to drive execution of key priorities
• Serve as a key point of contact for internal and external stakeholders on behalf of the Global General Counsel
• Draft and review professional communications, ensuring clarity, and tone
• Manage sensitive and confidential information
• Leverage advanced capabilities of the Microsoft 365 suite (Outlook, PowerPoint, Excel, Word, Teams) to streamline workflows and enhance productivity
• Use Copilot and AI tools to support content creation, meeting preparation, summarization, and data analysis
• Design visually compelling presentations and materials using Canva and other visual tools
• Collaborate with other Executive Assistants, providing back‑up support when needed
• Provide on-site support in the Costa Mesa office and other locations for executive meetings and team events
• Share best practices, tools, and process improvements across the EA community
• Support onboarding and knowledge transfer for new leaders or team members

Benefits

• Great compensation package and bonus plan
• Core benefits including medical, dental, vision, and matching 401K
• Flexible work environment, ability to work remote, hybrid or in-office
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive