Executive Assistant

Paul Hastings•Washington, DC

28d•$125,800 - $182,450•Onsite

About The Position

We have an opening for an Executive Assistant in our Washington, DC office. The Executive Assistant will support one of the firm's top performing partners located in Washington, D.C. This is an exciting opportunity to manage the professional responsibilities of a partner who is actively involved in high-stakes corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm.

Requirements

10+ years of Executive Assistant experience supporting a senior-level executive
Be promptly responsive to calls, emails, and texts from partner
Ability to perform accurately when handling multiple time sensitive matters
Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented
Be an energetic and proactive problem solver
Extremely discreet
Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards
Excellent judgment
Maintain a flexible and positive attitude in a highly demanding environment
Outstanding written and oral communication skills
Proficient in Microsoft Office

Responsibilities

Manage busy professional calendar for very busy partner and practice group chair, including coordinating all business travel planning
Monitor closely partner’s email for meetings to schedule and events to calendar
Ensure partner is always prepared for meetings
Keep partner aware of key case and administrative issues in a timely manner
Liaise with attorneys, consultants and clients as needed
Draft correspondence, coordinate with members of Partner’s team, manage internal and external communications for the partner
Maintain a consistent physical presence in the Washington, DC office required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support
Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements
Coordinate administrative functions and facilitate completion of tasks including such as finance/billing-related tasks, ensuring timely time and expense entry, opening of new matters, client presentations, meetings, and other administrative projects as assigned
Prepare and finalize engagement letters for clients
Run conflict checks of potential new clients
Coordinate with and delegate to Firm resources including Document Processing Services, Williams Lea, or similar departments in international offices in the handling of tasks and projects
Coordinate support through the Finance Department including editing and reviewing client bills, correct time entry, and promote time entry best practices
Review and support the client billing process to include proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols, and other accounting functions
Assist with coordinating Partner’s speaking engagements and business development activities
Ensure continued legal education is reported and logged with various bars and professional organizations
Work individually and in a team environment to provide support to timekeepers and ensure business continuity
Build credibility, establish rapport and maintain communication with all clients and internal employees
Work overtime as required
Demonstrate adaptability, flexibility, initiative, and innovation in handling a wide variety of additional projects as required

Benefits

Medical
Dental
Vision
Life/AD&D
Long Term Care
Short- and Long-Term Disability
Flexible Spending Accounts
Health Savings Account
Healthcare Concierge and Advocacy
Lifestyle Spending Account
Voluntary 401(k) Plan
Profit Sharing
10 Paid Holidays per year
Generous PTO Program
Paid Parental Leave
Fertility Benefits
Breast Milk Shipping
Back-up Child Care
Elder Care
Tutoring
Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
Retirement Plan Consulting
Anniversary Bonus Program
Professional Development Programs
Transportation and Commuter Benefits
International Travel Insurance
Critical Illness, Hospital Indemnity and Accident Insurance
Auto/Home/Pet Insurance
Prepaid Legal Insurance
Employee Discounts