Executive Assistant
Pavago
•Remote
About The Position
Our client is seeking a highly organized and proactive Executive Assistant to support executive leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who excels at calendar management, executive communications, meeting coordination, and administrative support in a fast-paced remote environment. The ideal candidate is detail-oriented, dependable, resourceful, and capable of managing multiple priorities with minimal supervision.
Requirements
- 2+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Coordinator, or similar role
- Experience supporting managers, directors, executives, or leadership teams
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to work independently in a remote environment
- High level of professionalism, reliability, and attention to detail
Nice To Haves
- Experience supporting executives in startups, agencies, professional services, or remote organizations
- Experience managing multiple calendars and competing priorities
- Experience coordinating meetings across international time zones
- Familiarity with executive operations and project coordination
Responsibilities
- Manage executive calendars and scheduling across multiple time zones
- Coordinate meetings, appointments, and business commitments
- Resolve scheduling conflicts and prioritize executive time effectively
- Prepare agendas, reminders, and meeting materials
- Manage and organize executive inboxes
- Draft, edit, and proofread emails, reports, and internal communications
- Coordinate communication between executives, team members, and external stakeholders
- Ensure timely follow-up on action items and requests
- Arrange domestic and international travel when required
- Coordinate flights, accommodations, transportation, and itineraries
- Manage travel changes and last-minute adjustments
- Track and reconcile travel-related expenses
- Prepare presentations, reports, and business documents
- Organize and maintain digital files and records
- Process expense reports and administrative requests
- Support ongoing projects and operational initiatives
- Handle ad hoc executive support tasks as needed
- Schedule and coordinate virtual meetings
- Prepare meeting materials and briefing documents
- Take meeting notes and distribute action items
- Track follow-ups and ensure accountability on key tasks
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
