Executive Assistant

Watney • San Francisco, CA

4d • Onsite

About The Position

Watney is hiring its first Executive Assistant to support our founding team as we scale. You'll be a core part of how our founders operate, keeping our key leaders moving fast, organized, and focused on what matters most. This is a high-trust, high-impact role. Our founders are moving quickly and won't always have a perfect picture of what they need. Your job is to reduce friction before it happens: building organized systems, thinking ahead, and creating an environment where nothing important gets dropped. This role is fully embedded in the team, requiring 5 days/week onsite in SF, and plugged into everything happening at Watney. If you are highly organized, take ownership instinctively, and find satisfaction in making a high-functioning team run even smoother, then this could be the perfect opportunity for you.

Requirements

• Experience as an Executive Assistant or in a similarly operational support role, ideally at a fast-moving startup
• Exceptionally organized: You're already three steps ahead and you can confidently land complex, multi-party meetings
• Communicate clearly and discreetly: You handle sensitive information with care and professionalism
• Take ownership naturally: If something needs to get done, you do it without being asked twice
• Are excited to be in the office five days a week, embedded in the team, and part of the day-to-day energy of building something from the ground up
• Familiar and comfortable with: Google Workspace, Slack, Zoom, Notion, basic spreadsheets, Brex/Ramp

Nice To Haves

• Slides/Canva and Ashby
• Experience with facilities, office management, or food coordination

Responsibilities

• Manage calendaring and scheduling for the founding team including external meetings, internal syncs, and cross-timezone coordination
• Identify gaps before they become problems and build lightweight systems that keep things from falling through the cracks
• Own inbox management and correspondence for the co-founder
• Handle travel logistics: flights, hotels, ground transport, and itineraries
• Plan and coordinate events including team dinners, offsites, and special occasions
• Partner with the Ops Manager on office tasks and facilities logistics

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed