Executive Assistant

Episcopal Health Services • Far Rockaway, NY

17d • Onsite

About The Position

St. John’s Episcopal Hospital is seeking a highly skilled, detail-oriented Executive Assistant to support executives at its busy, fast-paced community hospital in Queens, New York. The role requires exceptional organization, polished verbal and written communication, and the ability to manage complex calendars, coordinate meetings, and interact effectively with hospital leadership, staff, and external stakeholders. The Executive Assistant must handle sensitive and confidential information with discretion.

This is a full-time, day-shift position, 75 hours biweekly, with hours from 8:30 AM to 5:00 PM. The stated salary range is $75,000–$85,000.

Requirements

• High school diploma or GED is the minimum education requirement.
• The posting states that the minimum education requirement must be coupled with at least 8 years of experience as an Executive Assistant.
• At least 5 years of proven experience as an executive assistant, administrative assistant, or in a similar role supporting C-suite executives.
• Exceptional written and verbal communication skills, attention to detail, and ability to convey information clearly and professionally.
• Strong organizational and time-management abilities, including the ability to manage competing priorities.
• Polished presence and ability to interact professionally with all organizational levels and external stakeholders.
• Expertise in calendar management, meeting coordination, and travel arrangements.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and Google Suite.
• Ability to maintain confidentiality and exercise discretion.

Nice To Haves

• Associate’s degree and/or bachelor’s degree.
• Experience in a healthcare or fast-paced environment.
• Notary public.

Responsibilities

• Oversee executive calendars by scheduling and prioritizing meetings, appointments, and events, ensuring details are accurate and timelines are met.
• Coordinate meeting logistics, including room reservations, agendas, participant invitations, and materials, and brief executives before engagements.
• Serve as a primary point of contact for internal and external communications on behalf of the executive suite.
• Draft and review correspondence, take and transcribe minutes, and prepare reports and presentations.
• Organize executive travel arrangements, including flights, hotels, and transportation, and align travel schedules with meeting commitments.
• Assist in planning and coordinating hospital events, conferences, and special functions.
• Foster professional relationships with hospital staff, board members, physicians, patients, and external stakeholders, representing executives with tact and diplomacy.
• Protect sensitive information and private hospital matters through confidentiality and discretion.
• Provide general administrative support, including preparing reports, tracking action items, processing expense reports, and supporting other executive team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED