Executive Assistant
About The Position
The Executive Assistant provides skilled and efficient support to selected RSM leaders and may serve as a navigator to other RSM owners. Under supervision, the role supports ongoing activities such as scheduling calls and meetings, arranging travel, and processing expense reimbursements. The Executive Assistant may proofread communications, compile reports, work on special projects, and fulfill administrative requests through the ESS request site. The position requires professionalism, confidentiality, and a sense of urgency. The role includes maintaining calendars, coordinating travel, managing meeting logistics, handling confidential correspondence, and supporting projects and events. It also involves preparing and proofreading professional materials, compiling information and reports with guidance, serving as a consistent and positive resource, and liaising with internal departments and external parties as appropriate. The first 90 days are expected to be in-office five days per week. After that period, the position may follow a hybrid schedule, with at least three days in-office, subject to written confirmation with the Performance Advisor.
Requirements
- Associate degree or at least 2 years of experience in a related field.
- 1 to 3 years of relevant experience in a related field or area.
- Intermediate Microsoft Office skills and ability to learn firm programs and software.
- Basic knowledge of technology tools required for assigned responsibilities.
- Ability to communicate effectively with a diverse audience.
- Effective organization, prioritization, and time-management skills, with strong attention to detail.
- Excellent people skills.
- Strong grammar and proofreading skills and experience.
- Ability to prepare presentations with charts, graphics, tables, speaker notes, and handouts.
- Ability to balance multiple tasks and projects.
- Punctuality and ability to adapt to changing schedules.
- Ability to convey instructions clearly and concisely and respond when required.
- Professional demeanor, conversation, and attire.
- Ability to facilitate discussions with leaders.
- Ability to manage at a macro level and identify when a more refined approach is necessary.
- Ability to respond positively to changing circumstances, seek and implement changes that improve the business, and model change.
Responsibilities
- Maintain calendar appointments, scheduling and prioritizing meetings in advance.
- Coordinate travel arrangements, including flights, cars, hotels, and meals.
- Submit expense reports in a timely manner.
- Administer meetings by handling invitations and logistics, tracking attendees, and taking notes.
- Handle confidential correspondence.
- Participate in assigned projects and events, including researching, organizing details, and following through on execution.
- Proofread and assemble correspondence, PowerPoint slides, handouts, and spreadsheets to ensure a professional and consistent appearance.
- Compile data from varied resources and prepare reports or documentation with guidance.
- Serve as a go-to resource to deliver a consistent and positive experience.
- Act as a liaison between ESS, internal departments, and external parties as appropriate.
- Provide general knowledge of firm systems, tools, and industry knowledge when appropriate.
- Perform other duties as assigned.
- Collaborate with the executive assistant supervisor or manager to provide enterprise-wide support, particularly during peak times.
Benefits
- Competitive benefits and compensation package; details are available through RSM's total rewards information.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
