Executive Assistant

Effingham County Board of Commissioners•Springfield, MO

3d•Onsite

About The Position

The purpose of this classification is to provide high-level administrative and operational support within the County Manager’s Office under the direction of the County Manager's Executive Assistant. The position performs a wide range of administrative, coordination, and documentation functions to ensure efficient execution of the County’s executive operations. Employees in this classification handle sensitive and confidential information, interact with department heads and external partners, and ensure compliance with County and state policies.

Requirements

Bachelor’s degree in Business Administration, Public Administration, or related field, supplemented by at least three (3) years of administrative experience in government or executive support, or any equivalent combination of education and experience providing the required knowledge, skills, and abilities.
Must possess and maintain a valid Georgia driver’s license.
Must demonstrate proficiency with Microsoft Office Suite and electronic records management systems.

Responsibilities

Assists the Senior Executive Assistant in managing the daily administrative and operational functions of the County Manager’s Office.
Processes, reviews, and tracks travel request packets for approval in accordance with County policy; verifies supporting documentation and ensures compliance with travel regulations.
Uploads and maintains Transportation Advisory Board (TAB) meeting minutes and records in accordance with County records retention and public access requirements.
Assists in preparing presentations, reports, and briefing materials for Board of Commissioners (BOC) Retreats, workshops, and other official meetings.
Provides administrative support for strategic projects, correspondence, and public communications directed by the County Manager’s Office.
Coordinates with departments and external stakeholders to compile data, monitor project progress, and ensure timely completion of assigned tasks.
Serves as backup to the County Manager’s Executive Assistant during absences, ensuring continuity of executive support, communications, scheduling, and document management.
Maintains organized and secure filing systems for confidential and public records in accordance with County policy and applicable laws.
Manages scheduling, travel logistics, and purchasing documentation for the County Manager’s Office as directed.
Assists in the preparation and reconciliation of purchase card statements and ensures accurate recordkeeping.
Operates standard office equipment and software to prepare correspondence, reports, spreadsheets, and presentations.
Provides general administrative and clerical support, including meeting coordination, minutes, and communication tracking.
Performs other related duties as assigned or required to maintain effective office operations.