Executive Assistant

FFCFC•Tallahassee, FL

8h•Onsite

About The Position

Florida First Capital Finance Corporation (FFCFC) is seeking a methodical, organized, and curious Executive Assistant to join their team in Tallahassee, FL. This position reports to the Corporate Administration team and will handle a variety of tasks focused on scheduling, facilities maintenance, and administrative needs. The ideal candidate is a team player who enjoys collaborating, embraces varied tasks, double-checks their work, is naturally helpful, understands the value of strong support staff, and seeks a stable career with a growing organization that has a higher purpose than profit. Previous administrative experience in diverse organizational and personnel environments is preferred. Candidates must currently live in or be willing to relocate to Tallahassee, FL.

Requirements

High school diploma or equivalent
Five (5)+ years of experience in an administrative or clerical position demonstrating increased responsibilities
Ability to pass a criminal background check
Available to work in-office Monday - Friday, approximately 8:00am - 5:00pm
Possesses a keen attention to detail
Is a team player who enjoys collaborating and working with others
Can multitask and prioritize projects based on changing needs
Possesses strong organizational skills
Has extensive Microsoft Word and Outlook experience
Is proficient with professional email communication
Can pass a rigorous criminal background check

Nice To Haves

College degree preferred
Preference for candidate who can read/write Italian, or at least be proficient with using online translators

Responsibilities

Coordinate scheduling and travel for the CEO and EVP
Assist CEO with student outreach and administration related to teaching FSU course for LLM students
Assist CEO/EVP with legislative matters/tracking
Manage periodic Board/Loan Committee appreciation matters
Assist with scheduling in-person meetings for staff and Board
Handle all weekly, monthly, quarterly & annual property maintenance (all offices)
Coordinate and oversee all communications regarding facility renovations
Compile monthly loan reports
Order company and staff promotional items as needed
Coordinate company-wide conference/meeting registrations and travel arrangements
General Admin duties (answering phones, sending daily company absence report email, business card ordering, archiving items, running errands, etc.)

Benefits

Annual salary commensurate with experience
Generous annual contribution to a simple IRA account based on the organization's financial performance (up to 25% of your annual salary with no requirement for the employee to contribute)
A workplace culture that supports collaboration, teamwork, training, and professional growth
A tight team environment where you get to know all of your colleagues (i.e. you're not just a number)
Health insurance through Capital Health Plan (Tallahassee) or Florida Blue (100% employer paid for the employee, partial or up to full coverage for family)
Dental insurance that is 100% employer-paid
Optional vision insurance
Life and long-term disability insurance (100% employer paid)
Voluntary flexible spending account (FSA)
12 vacation days and 10 sick days accrued each year
Seven (7) paid holidays each year