Executive Assistant

OSF HealthCare•Peoria, IL

102d

About The Position

The Executive Assistant provides administrative support to an OSF executive leader. The role maintains the executive leader’s calendar, schedules appointments, resolves scheduling conflicts, and makes travel arrangements. It plans and arranges high-level meetings and events and prepares correspondence and reports for Board and Cabinet members. The Executive Assistant also provides general clerical support, including record keeping, answering and routing calls, writing documents, and creating presentations. The position manages assigned projects, maintains its workload independently, and demonstrates professionalism and strong written and verbal communication. At times, the Executive Assistant works as a proxy for the executive leader.

Requirements

High school diploma or GED.
Three years of secretary and/or administrative experience.
Advanced proficiency in MS Word, Excel, and PowerPoint.
Proficiency with email and calendaring systems.
Proven communication and interpersonal skills from previous work or classwork.
Demonstrated organizational and prioritizing skills.

Nice To Haves

Associate degree.
Working knowledge of MS Project and OneNote.
Office Professional Certification.

Responsibilities

Maintain the executive leader’s calendar, schedule appointments, and resolve scheduling conflicts.
Make travel arrangements.
Plan and arrange high-level meetings and events.
Prepare correspondence and reports for Board and Cabinet members.
Provide clerical support, including record keeping, answering and routing calls, writing documents, and creating presentations.
Manage assigned projects.
Maintain workload independently.
At times, work as a proxy for the executive leader.