Executive Assistant, C-Suite

LPT Realty•Lake Mary, FL

About The Position

We are looking for an exceptional Executive Assistant to join our C-Suite Executive Support team. This is not a traditional administrative position; we are seeking someone who takes pride in making things run better behind the scenes. The ideal candidate is highly service-oriented, hardworking, resourceful, exceptionally organized, and naturally anticipates needs. This role requires judgment, discretion, flexibility, and a high level of personal ownership. Initially, you will support members of our C-Suite and executive leadership, with opportunities to take on more complex responsibilities as you learn the organization and build trust. This position offers the potential to grow beyond a traditional Executive Assistant role.

Requirements

5+ years of experience supporting senior executives, C-Suite leaders, founders, entrepreneurs, or similarly demanding principals preferred.
Demonstrated experience managing complex calendars, executive travel, meetings, events, and competing priorities.
Excellent written and verbal communication skills.
Exceptional organizational and project management capabilities.
Strong proficiency with modern productivity, communication, and project management technology.
Ability to work independently while collaborating closely with a team.
Ability and willingness to travel as needed.
Flexibility outside standard business hours when circumstances require executive support.

Nice To Haves

Experience in a high-growth, entrepreneurial, real estate, technology, financial services, or similarly fast-paced organization is a plus.

Responsibilities

Manage complex and evolving executive calendars, priorities, meetings, and commitments.
Proactively identify and resolve scheduling conflicts, competing priorities, and potential issues.
Prepare executives for meetings by ensuring they have necessary information, materials, context, and logistics.
Coordinate internal and external meetings involving senior executives and key stakeholders.
Manage executive travel from beginning to end, including itineraries, transportation, accommodations, and schedule changes.
Draft, organize, review, and coordinate executive correspondence, presentations, reports, and communications.
Handle highly confidential and sensitive information with exceptional judgment and discretion.
Track commitments, decisions, requests, and action items to ensure completion.
Follow up with executives and team members to ensure tasks are completed.
Turn conversations and requests into clear next steps and ensure their completion.
Take ownership of projects and requests from start to finish.
Identify and resolve incomplete, incorrect, or delayed items.
Maintain accuracy in a fast-moving environment.
Collaborate with other Executive Assistants, sharing information, responsibilities, and coverage.
Coordinate across departments and with senior leaders to advance priorities.
Serve as a trusted liaison between executives and stakeholders.
Understand broader executive team priorities to make informed decisions.
Help create systems, processes, and organizational tools to improve the Executive Support function.
Coordinate leadership meetings, retreats, conferences, dinners, and special events.
Anticipate executive needs before, during, and after meetings and events.
Manage changing schedules and last-minute requests calmly and effectively.
Be willing and available to travel when executive support requires it.