Executive Assistant

RK Industries•Denver, CO

About The Position

RK is seeking an Executive Assistant to provide high-level administrative support to executive leadership. The role manages complex schedules, meetings, travel, events, executive communications, and confidential information with professionalism and discretion. The Executive Assistant serves as a trusted partner to leaders, anticipating needs, managing competing priorities, and ensuring important details are handled. The position also supports executive-related personal arrangements and other administrative needs as business demands require.

Requirements

At least 5 years of related administrative or executive support experience.
Strong organizational skills and ability to independently manage competing priorities with minimal supervision.
Exceptional discretion, professionalism, emotional intelligence, and judgment when handling confidential information.
Excellent written and verbal communication skills, including the ability to prepare accurate, professional correspondence and complex documents.
Proficiency with Microsoft Office applications, spreadsheets, and administrative systems.
Typing speed of 75+ words per minute with a high degree of accuracy and strong proofreading skills.
A proactive, self-directed approach to problem-solving and anticipating executive needs.
A notary public commission and a college degree or equivalent combination of skills and experience.

Nice To Haves

Experience with Infor, MS Project, and Visio.

Responsibilities

Manage executive calendars, appointments, travel arrangements, and special meetings, including occasional after-hours support as needed.
Prepare confidential correspondence, reports, agendas, meeting minutes, presentations, and other executive documents.
Coordinate company outings, customer and vendor events, conferences, and meetings, including facilities, catering, technology, and event logistics.
Screen incoming calls and correspondence, respond independently when appropriate, and manage sensitive communications with discretion.
Maintain and update customer relationship management records in Infor, spreadsheets, process documentation, and other company files.
Prepare expense reports, purchase requisitions, payment requests, and other administrative documentation.
Coordinate conference room setup, guest arrangements, and meeting materials.
Assist with executive-related personal arrangements outside of RK, including coordinating service providers, reservations, supplies, and events as needed.
Maintain strict confidentiality regarding corporate, personnel, executive, and personal matters.
Support additional office and administrative needs for other key personnel as business demands require.