Executive Assistant

Exhibit Concepts Inc.•Vandalia, OH

40d•Onsite

About The Position

The Executive Assistant will provide comprehensive administrative support to C-Suite and Senior leadership teams. This role requires excellent organizational skills, strong communication abilities, and the capacity to handle sensitive information with discretion. The ideal candidate will be resourceful, adaptable, and able to manage changing priorities in a fast-paced environment.

Requirements

High school diploma/GED
Five (5) years of experience
Advanced level in office software (Microsoft 365, Google, HubSpot, etc.)
Strong experience in supporting C-Suite and Senior leadership teams.
Confidentiality is critical in this role.
Strong written and verbal communication skills. Ability to convey information clearly and concisely.
Excellent organizational and multitasking abilities. Efficient time management to handle multiple tasks and deadlines.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; Ability to calculate figures and amounts such as discounts, interest, and percentages.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Responsibilities

Adds new clients into the CRM system and checks account status as needed.
Enters clients’ exhibits and shows data into the eManagement system as needed.
Scheduling appointments, meetings, and travel arrangements.
Provides excellent customer service to clients, employees, and visitors.
Serves as the primary contact for visitors (scheduled or drop-in).
Handling inquiries and professionally resolving issues.
Flexibility to handle changing priorities and tasks.
Ability to adapt to new technologies and software.
Resourcefulness and the ability to solve problems independently.
Quick decision-making in fast-paced environments.
Understanding the importance of maintaining confidentiality.
Handling sensitive information with discretion.
Willingness to take on additional responsibilities without constant supervision.
Maintaining a polished and professional appearance and demeanor.
Upholding ethical standards and company policies.
Ability to identify issues and find practical solutions.
Thinking critically to anticipate potential challenges.
Updates show calendar with updated shows.
Provides support in creating and assembling client proposals, RFPs, and presentations as time permits.
Prepare and maintain client and project-specific contracts.
Create and maintain sales operations reports such as Lead Trackers, pipeline reports, and quarterly projections.
Organize and coordinate large departmental or company-wide meetings, such as company meetings and monthly sales meetings.
Coordinate and organize travel arrangements, including booking flights, accommodation, and transportation.
Show calendar projection comparisons and analysis.
Gathering information for reports and presentations.
Other duties as may be assigned.