Executive Assistant

Young Automotive Group Headquarters•Layton, UT

39d

About The Position

The Young Automotive Group is one of the largest Automotive Companies in the State! With 30+ Dealerships spanning Northern Utah, Idaho, and Montana we are growing and have no plans of stopping! Our Key Leaders are Looking for an “Executive Assistant” to aide in their Daily Functions to help their tasks and responsibilities be more streamlined and process driven. The “Executive Assistant” provides high-level administrative support to executives and senior management to ensure the smooth and efficient operation of the organization. This role involves managing schedules, coordinating meetings, handling confidential information, and supporting key business operations. Come join us as one of Utah's Fastest Growing and Top Companies To Work For!

Requirements

Minimum of 2 years of experience as an Executive Assistant/Administrative Assistant or similar role
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Proficient in Microsoft Office Suite (Word/Excel/PowerPoint/Outlook) and/or Google Workspace
Ability to manage multiple priorities in a fast-paced environment
Strong interpersonal skills and the ability to interact effectively with senior management/staff and external stakeholders
Ability to work independently and with minimal supervision
High degree of professionalism and ability to maintain confidentiality
Flexibility and adaptability to changing tasks and priorities
A proactive attitude and ability to anticipate the needs of executives
Strong problem-solving abilities and ability to make decisions in a fast-paced environment.

Nice To Haves

A Bachelor’s degree or equivalent experience in business administration or related field is preferred

Responsibilities

Manage executive calendars/ schedule meetings/ appointments and travel arrangements
Prioritize daily activities and ensure the executive is prepared for meetings and engagements
Coordinate with internal and external stakeholders to schedule and confirm appointments
Screen and direct incoming calls/emails and other correspondence
Organize and coordinate meetings/events and conferences (including logistics and agenda preparation)
Prepare presentations and materials for meetings and engagements
Arrange domestic and international travel (including booking flights/accommodations and transportation)
Maintain and organize files/records/documents and ensuring they are easily accessible and up-to-date
Handle sensitive and confidential information with discretion and professionalism
Assist in preparing reports/proposals and other documents as needed
Assist with specific projects as assigned/ensuring deadlines and deliverables are met
Handle day-to-day administrative tasks such as ordering supplies/processing invoices and managing office operations
Provide general administrative support to other departments or teams as needed
Oversee welcoming and greeting visitors that visit Headquarters and ensure they get directed to proper floors
Answer incoming calls to the Headquarters building
Handle and Distribute incoming and outgoing mail from the Headquarters building
Maintain professionalism at the main desk of the headquarters building