Executive Assistant

Fermi Inc • Dallas, GA

11d

About The Position

Fermi America is developing next-generation energy and infrastructure solutions to support America’s growing power, technology, and industrial needs. The Executive Assistant serves as a trusted partner to the Chief Human Resources Officer (CHRO), helping drive organizational effectiveness, support executive priorities, and coordinate work across the business. This highly visible role calls for exceptional organization, sound judgment, discretion, and professionalism.

The role includes managing the CHRO’s calendar and domestic travel; preparing meeting agendas and briefing materials; coordinating with other executive assistants and stakeholders; and supporting recruiting leadership activities. The Executive Assistant also handles departmental administration and project support, including purchase orders, statements of work, invoices, planning, budgeting, reporting, workforce analytics, office management, and events. The position develops executive presentations, reports, and communications, and handles sensitive employee, organizational, and business information with discretion.

Requirements

• At least 5 years of experience supporting C-suite executives, senior leaders, or executive teams.
• Exceptional organizational and project management skills, including the ability to manage multiple priorities simultaneously.
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and Teams.
• Strong analytical capabilities and comfort working with reports, metrics, and executive presentations.
• Excellent written and verbal communication skills.
• Demonstrated experience handling confidential and sensitive information.
• Ability to work independently with minimal supervision while maintaining a high level of accuracy.
• Strong attention to detail and commitment to operational excellence.

Nice To Haves

• Experience supporting a Chief Human Resources Officer or Human Resources leadership team.
• Experience in a high-growth, startup, energy, infrastructure, construction, engineering, technology, or industrial environment.
• Experience managing budgets, vendors, purchase orders, invoices, and statements of work.
• Experience coordinating executive recruiting activities and working with executive search firms.

Responsibilities

• Manage the CHRO’s complex calendar, coordinating meetings, travel, and strategic priorities.
• Coordinate with other executive assistants to align leadership calendars and business initiatives.
• Anticipate scheduling conflicts, prioritize competing demands, and resolve issues proactively.
• Arrange domestic travel, itineraries, accommodations, and expense reporting.
• Prepare meeting agendas, briefing materials, and supporting documentation for the CHRO.
• Represent the CHRO professionally when engaging with executives, employees, external partners, and executive search firms.
• Facilitate communication and follow-up between the CHRO and internal stakeholders.
• Act as a proxy on designated initiatives while maintaining alignment with executive priorities.
• Support recruiting leadership activities and coordinate executive-level candidate interviews.
• Manage purchase orders, statements of work, invoices, and departmental administrative processes.
• Monitor action items, deadlines, and project deliverables on behalf of the CHRO.
• Maintain organizational charts and leadership directories accurately.
• Assist with departmental planning, budgeting, reporting, and workforce analytics.
• Coordinate leadership meetings, team events, employee engagement activities, lunches, and special events.
• Support office management, vendor coordination, and departmental supply management.
• Develop presentations, reports, and executive communications using PowerPoint, Excel, and other business tools.
• Compile and analyze data for decision-making and leadership reporting.
• Prepare executive-level materials for meetings, presentations, and strategic initiatives.
• Draft correspondence and communications on behalf of the CHRO as needed.
• Handle sensitive employee, organizational, and business information discreetly and exercise sound judgment about confidentiality, escalation, and executive involvement.
• Build trusted relationships throughout the organization while maintaining professionalism and confidentiality.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed