Executive Assistant – SIMONA AMERICA Group

SIMONA America•Atlanta, GA

50d•Onsite

About The Position

The Executive Assistant provides high-level administrative support to the CEO and Executive Team, ensuring smooth operations, effective communication, and strong coordination across multiple company sites. This role requires exceptional organizational skills, professionalism, and the ability to manage sensitive information with discretion. While based in the Corporate Office, the Executive Assistant will support leaders across various locations and will travel periodically to company sites and event venues.

Requirements

3–5 years of executive administrative experience supporting senior leaders.
Strong writing, editing, and document-preparation skills.
Proficient in English
Proficiency in Microsoft Office Suite and modern collaboration tools.
Demonstrated ability to handle confidential information with integrity and sound judgment.

Nice To Haves

Bachelor’s degree preferred; equivalent experience considered.
other European languages a plus
Engaged team player with the ability to work effectively across diverse cultures, business units, and leadership styles.
Strong interpersonal, written, and verbal communication skills with the ability to interact professionally at all levels of the organization.
Highly self-motivated, detail-oriented, and action-driven, with the ability to anticipate needs and work independently.

Responsibilities

Provide comprehensive administrative support to the CEO and Executive Team.
Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
Attend meetings on behalf of executives, take detailed notes, and prepare accurate minutes.
Draft, edit, and prepare letters, memos, reports, contracts, presentations, invoices, and other documents.
Receive and review incoming communications for the CEO; summarize key points, and distribute appropriately.
Serve as a professional point of contact between executives and internal/external stakeholders.
Arrange domestic and occasional international travel, including flights, accommodations, transportation, and itineraries.
Coordinate logistics for off-site meetings, events, and executive visits.
Travel to company sites and prospective event venues to evaluate locations, support planning efforts, and ensure readiness for scheduled events.
Maintain organized records and filing systems.
Manage office inventory, order supplies, and oversee basic bookkeeping tasks.
Support preparation and coordination of company events, leadership meetings, and special projects.
Travel to company locations to gain operational understanding and support executive initiatives.