Executive Assistant, AI Group

Royal Bank of Canada•Toronto, ON

4d•Onsite

About The Position

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support 2 VPs within RBC's AI Group in Toronto. This is not a traditional administrative role — you will be a critical operational partner helping leaders navigate complex executive relationships, keep a fast-growing team running smoothly, and ensure that preparation and follow-through on high-stakes engagements are never left to chance.

Requirements

3+ years' experience as an executive assistant supporting senior executives in a fast-paced, dynamic environment
Exceptional organizational skills with proven ability to manage complex calendars, coordinate across multiple senior stakeholders, and juggle competing priorities independently
Strong judgment and ability to anticipate executives' needs — particularly around preparation for high-stakes meetings
Comfort operating as a connector across teams — coordinating with direct reports, peer EAs, and senior leaders to keep things moving
Exceptional written and verbal communication skills
Full proficiency with Microsoft Office and Adobe
Collaborative, team-oriented mindset with a "no task too small" attitude and demonstrated initiative

Nice To Haves

Knowledge of relevant RBC policies and procedures (e.g., Workday, expense guidelines, travel policy)
Previous experience supporting leaders in technology, consulting, or AI-focused organizations
Experience supporting a team that engages regularly with C-suite or EVP+ stakeholders

Responsibilities

Managing complex calendars for 2 VPs, including coordinating meetings with senior executives (SVP+) across RBC's Lines of Business and Functions — anticipating scheduling sensitivities and ensuring appropriate prep time is built in
Proactively ensuring that relevant team members meet with VPs ahead of senior executive engagements to align on context, materials, and objectives; tracking action items and follow-ups post-meeting
Supporting onboarding for new hires, coordinating performance review cycles, organizing team events, and helping maintain the operational rhythm of a growing team
Partnering with other EAs across the AI Group and broader RBC to organize discussions, coordinate prep across multiple stakeholders, and ensure seamless logistics for cross-functional meetings
Preparing and editing correspondence, presentations, and other documents; handling confidential and sensitive information with discretion
Arranging travel and managing expense reporting in line with RBC policies
Supporting activities that build team culture — social events, offsites, coffee chats, and other connection opportunities