Executive Assistant

MIT • Cambridge, MA

7d

About The Position

The Executive Assistant provides complex administrative support for the Dean of the MIT Schwarzman College of Computing and the Assistant Dean for Administration. The College is an interdisciplinary hub for computer science, artificial intelligence, data science, and related fields, with extensive ties across MIT. This service-oriented role is central to the College’s continued development. The position requires flexibility in hours and availability to work some evenings and weekends as needed.

Requirements

• A minimum of seven years of administrative, office, or related experience.
• Strong organizational and interpersonal skills, and the ability to handle a pressured, multitask work environment with changing priorities and limited supervision.
• Advanced technical and computer skills, including the Microsoft Office Suite, particularly PowerPoint and Excel; database skills; electronic calendar management; videoconferencing applications such as Zoom; and email applications.
• Willingness to adapt to and learn new systems as needed.
• Excellent project management skills, strong attention to detail, and the ability to multitask within demanding timeframes.
• Excellent writing, editing, and proofreading skills.
• Strong analytical and problem-solving skills, using sound judgment within policy parameters.
• Strong customer service orientation and communication skills, both verbal and written, to communicate effectively with staff at all levels.
• Ability to work independently and as a team member, including across departments and with a variety of projects and constituencies.
• Ability to exercise high-level discretion and maintain confidentiality.
• Diplomacy, professional appearance and demeanor, and excellent attendance.
• Accuracy, composure under pressure, attention to detail, and the ability to problem-solve and work independently and cross-functionally.
• Comprehensive knowledge of organizational policies and practices to interpret and determine appropriate courses of conduct.
• Flexibility in hours and availability to work some evenings and weekends as needed.

Responsibilities

• Provide complex administrative support for the Dean of the MIT Schwarzman College of Computing and the Assistant Dean for Administration.
• Support administrative functions using office software, databases, electronic calendar management, videoconferencing applications, and email applications.
• Manage changing priorities and multiple tasks within demanding timeframes.
• Apply organizational policies and practices to interpret situations and determine appropriate courses of action.
• Work independently and collaboratively across departments, projects, and constituencies.
• Provide high-quality customer service and communicate with staff at all levels.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed