Executive Assistant

Turner & Townsend•Boston, MA

12h•Onsite

About The Position

Turner & Townsend is seeking an ambitious and forward-thinking Executive Assistant to join its growing support services team. This role will provide comprehensive support to the Director and head of the Boston office, involving heavy calendar management, meeting planning, and travel coordination. The position requires a proactive individual who can anticipate needs, resolve issues, and prioritize tasks to effectively support senior leadership.

Requirements

Minimum 5 – 8 years of experience supporting senior executives.
A proven track record of working in a dynamic and demanding environment is necessary.
Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel & PowerPoint).
Discreet, trustworthy and personable.
Must be self-motivated, proactive, highly organized and able to work on their own initiative with minimum supervision.
Excellent communication and organization skills.
Must be able to deal with highly confidential information appropriately.
Detail-orientated, highly organized with a flexible and solution-oriented attitude.
Technically-savvy with the ability to learn systems quickly.
A positive team player with the ability to deal with colleagues at all levels of the business.
Culturally sensitive; able to deal with global stakeholders.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Proactive calendar management and travel coordination for both domestic and international meetings.
Submit expenses on behalf of the Director.
Anticipate needs, pre-empt and resolve issues while prioritizing tasks to proactively support the Vice President.
Meeting management: plan meetings and all related operational details (conference rooms, catering, collateral, building access, etc.); draft agenda and minutes; greet onsite guests and escort them to appropriate conference room.
Support development of presentation content and report development for various meetings and Board meetings.
Update and maintain organizational charts for the Boston office.
Field and screen incoming phone calls.
Attend Board meetings and prepare all corresponding Board books, which includes managing reporting timelines with senior Directors across the business.
Ad-hoc projects as needed.
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Perform other duties as assigned that are not outlined in the Job Description.