Executive Assistant
About The Position
The Executive Assistant will serve as a strategic partner to the CEO, helping them focus on advancing CityBus's mission, supporting organizational effectiveness, and strengthening service to the community. This role involves more than just calendar management and office coordination; it requires creating an environment where the CEO is prepared, efficient, thoughtful, and effective daily through strong judgment, seamless communication, and exceptional follow-through. By protecting executive time, managing priorities, anticipating needs, and handling sensitive matters with discretion, this role directly contributes to CityBus's commitment to excellent service, community impact, and a better future for Greater Lafayette. CityBus is seeking a trustworthy, ethical, and kind individual motivated by making a meaningful difference in the community.
Requirements
- Minimum of five years of professional or administrative experience.
- Demonstrated ability to maintain strict confidentiality, integrity, and professionalism.
- Strong organizational skills with the ability to maintain meticulous records.
- Ability to manage multiple priorities.
- Demonstrate a strong work ethic with adaptability in a fast-paced, evolving environment.
- Must meet agency standards for motor vehicle licensing.
- Must meet agency standards for drug screening.
- Must meet agency standards for criminal background clearance.
Responsibilities
- Anticipate needs and manage complexity with calm efficiency.
- Protect executive time.
- Craft polished communications representing leadership.
- Maintain absolute discretion.
- Ensure the executive is always prepared, efficient, and operating at their best.
- Serve as the strategic partner who helps the CEO stay focused on advancing CityBus’s mission.
- Support organizational effectiveness.
- Strengthen service to the community.
- Create the conditions for leadership to be prepared, efficient, thoughtful, and effective every day.
- Manage priorities.
- Handle sensitive matters with discretion.
- Support senior leaders.
- Manage competing priorities.
- Communicate with professionalism.
- Handle confidential information with sound judgment.
- Ensure accuracy in scheduling, documentation, and CEO assigned project tracking.
- Clearly and professionally convey information on behalf of the CEO.
- Manage multiple priorities with precision and structure.
- Balance competing deadlines in a fast-paced environment.
- Anticipate needs, identify issues, and propose solutions.
- Represent the CEO’s office with integrity and sound judgment.
- Work effectively with internal departments and external stakeholders.
Benefits
- Safe, reliable transit service
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
