Executive Assistant

argenx • Boston, MA

6d • Hybrid

About The Position

The Executive Assistant supports senior leaders and must be able to work independently with attention to detail and strong technical and communication skills. The role requires the highest level of confidentiality and trust, along with the ability to build and maintain strong relationships internally and externally.

The position is based in Boston and averages two days per week in the office. Some domestic and international travel may be required. The role may also involve supporting other departments or executives as needed.

Requirements

• Associate degree and/or at least 8 years of administrative experience.
• 4–6 years of proven experience as an Executive Assistant to VP- or C-suite-level executives.
• Experience with Concur, Oracle, Workday, and SharePoint.
• Strong proficiency in Microsoft Office, including Excel, Word, Outlook, PowerPoint, and Teams.
• Excellent time-management skills and a proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Attention to detail.
• Problem-solving and decision-making skills.
• Proactive, self-directed approach and ability to work with a sense of urgency.
• Strong interpersonal skills.
• Excellent presentation and communication skills.
• Boston-based, with in-office presence averaging two days per week.
• Some domestic and international travel may be required.

Nice To Haves

• Bachelor’s degree.
• Biotech, life sciences, or pharmaceutical industry experience.

Responsibilities

• Manage calendars, schedule appointments, and prioritize sensitive matters.
• Coordinate heavy scheduling of internal and external calls and meetings.
• Coordinate and facilitate internal and off-site meetings.
• Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on executives’ behalf.
• Draft and distribute communications to internal and external stakeholders.
• Build agendas, record meeting minutes, and follow up on action items.
• Handle purchase order requisitions, tracking, and payment confirmations; work with contract-management and vendor-management applications.
• Book domestic and international travel, including air travel, ground transportation, and accommodations, and communicate arrangements to relevant people.
• Track business expenses and submit expense reports promptly and in accordance with company policy.
• Liaise between local and international administrative teams.
• Demonstrate initiative, professionalism, and flexibility amid frequent interruptions, conflicting priorities, and varying workloads.
• Maintain confidentiality and discretion in all aspects of team and company information.
• Perform additional or alternative duties as assigned, including supporting other departments or executives as needed.

Benefits

• Retirement savings plans.
• Health benefits.
• Other benefits subject to applicable plan terms and program guidelines.
• Eligibility to participate in short-term and long-term incentive programs, subject to plan terms and applicable policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree