Executive Assistant

Entergy•Hammond, LA

6d•Hybrid

About The Position

This position coordinates administrative functions and provides multifaceted administrative support to senior department management and staff, including Vice Presidents. The role manages calendars, appointments, events, travel, meetings, conference calls, documents, presentations, correspondence, and departmental administrative affairs. It may also involve tracking projects and programs, preparing reports, maintaining records, and participating in special projects. The role supports department communications across multiple channels. It collaborates with leaders to develop key messages and content, coordinates the production and distribution of communications, and maintains internal materials such as newsletters, employee alerts, announcements, SharePoint pages, social media messaging, and management presentations. It also assists with video and photography for internal content and coordinates monthly department metrics with metric owners. The position is based in Hammond, Louisiana, with hybrid workplace flexibility and travel of up to 25%. Employees may be expected to work additional hours, at alternate locations, or perform additional duties during storms, outages, emergencies, or other situations as deemed necessary by the company.

Requirements

Bachelor’s degree in a related field and 6 or more years of related professional experience; alternatively, 10 or more years of related professional experience in lieu of a degree.
At least 6 years of related experience.
Ability to handle multiple assignments, meet deadlines, and maintain confidentiality.

Responsibilities

Provide administrative support to Vice Presidents.
Manage calendars, schedule events, arrange travel and departmental meetings, and coordinate conference calls.
Manage presentations with minimal direction.
Prepare documents, spreadsheets, presentations, interoffice correspondence, and copies.
Manage departmental administrative affairs, including invoice processing, supply and equipment procurement, and training records.
Handle multiple assignments within deadlines while maintaining confidentiality of departmental issues.
Forward work issues proactively to the appropriate managers or supervisors.
Implement and maintain department communications across multiple channels, including executive messaging, employee meetings, and newsletters.
Collaborate with leaders to develop key messages, subject matter, and copy.
Coordinate the layout, production, and distribution of communications.
Research, develop knowledge of, and use social media to communicate key messages.
Coordinate, develop, and maintain internal communications materials, including newsletters, employee alerts and announcements, SharePoint sites and pages, internal social media messaging, and management presentations.
Assist with coordination of video and photography for internal content.
Coordinate, manage, collect, and report department metrics monthly, partnering with metric owners to ensure accuracy and timeliness.
Be available for additional hours, alternate locations, or additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.