Executive Assistant to Founder
HIKINEX•San Francisco, CA
•Onsite
About The Position
We are seeking a highly organized and proactive Executive Assistant to support a senior executive in a fast-paced, high-growth environment. This role serves as a critical partner in managing daily operations, communication, and priorities, enabling the executive to focus on high-impact work. The ideal candidate thrives in dynamic settings, exercises sound judgment, and takes full ownership of responsibilities.
Requirements
- Proven experience supporting senior executives in a fast-paced environment
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities with efficiency and accuracy
- Proficiency with modern productivity tools (e.g., calendar, communication, and collaboration platforms)
- Experience coordinating with external stakeholders such as investors or board members
- Familiarity with healthcare or technology environments
- Experience creating standard operating procedures (SOPs) or internal documentation
Nice To Haves
- Comfortable leveraging AI tools to improve efficiency and workflows
Responsibilities
- Manage complex, high-volume calendar scheduling, including prioritization, conflict resolution, and meeting preparation
- Coordinate multi-stakeholder meetings across internal teams and external partners
- Ensure all meetings are supported with agendas, materials, and relevant context
- Triage and manage inbox communications with a strong sense of urgency and organization
- Draft clear, professional communications on behalf of the executive
- Route requests and follow-ups to appropriate stakeholders
- Coordinate end-to-end travel arrangements, including flights, accommodation, and detailed itineraries
- Support planning and execution of meetings, offsites, and events
- Assist with special projects, ensuring timelines and deliverables are met
- Maintain organized documentation, workflows, and internal systems
- Support recurring business operations such as weekly meetings and quarterly planning cycles
- Monitor and provide insights on time management and priority alignment
Benefits
- Competitive compensation and potential equity
- Professional development opportunities
- Health, dental, and vision coverage
- Flexible paid time off
- Wellness and commuter benefits
- Retirement savings options
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
