Executive Assistant

Hallmark Media • New York, NY

88d • Onsite

About The Position

This position is responsible for supporting the SVP of Programming in all administrative areas. Key responsibilities include but are not limited to; managing and maintain SVP’s calendar and schedule; preparing travel arrangements; preparing expense reports; coordinating meetings and schedules; ensuring invoices are approved and submitted. This position interfaces daily with employees and senior executives at Hallmark Media as well as interactions with industry executives, talent and their representatives.

Requirements

• Undergraduate degree or equivalent executive administrative experience, preferably with Entertainment Industry and that of supporting senior level executives.
• Expert level experience with Microsoft office suite (Teams, Word, Excel, PowerPoint, Outlook) as well as proficiency with Concur.
• Available to work onsite at our New York office
• Must have demonstrated ability to be spontaneous, adaptable, resourceful and provide support with efficiency.
• Proven ability to interact with senior executions, industry representatives and vendors. with tact, diplomacy and discretion.
• Effective in and comfort with working in high demand environments with the ability to maintain accuracy of output, close attention to detail and ability to meet deadlines across multiple projects.
• Must have excellent organization, presentation, and communication skills with the ability to handle sensitive and confidential information.

Responsibilities

• Primary contact for SVP to all Hallmark Media teams and departments.
• Maintains daily schedule and calendar, prioritizing both internal and external needs.
• Schedules all travel arrangements including hotel accommodations, airline reservations, and ground transportation, as well as monitoring travel progress (including outside normal business hours).
• Prepares expense reports; reviews and analyzes for compliance expense submissions before submitting for appropriate approvals.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 251-500 employees