Executive Assistant (US, UK, Serbia)

Worldwide Clinical Trials

2d•$65,000 - $129,000•Remote

About The Position

The Executive Assistant provides high-level administrative support to C-suite executives, helping them manage priorities and operate effectively in a fast-paced global environment. The role coordinates complex schedules, international travel, leadership meetings, and key business activities across multiple time zones, while building relationships with executives, colleagues, business partners, and external stakeholders. It requires initiative, adaptability, attention to detail, and discretion when handling confidential information. This is a remote role open to candidates based in the United States, the United Kingdom, or Serbia, with collaboration across global teams and time zones. The position requires 2–4 years of Executive Assistant experience and 5 or more years of overall office or business experience. The stated U.S. annual salary range is $65,000–$129,000; compensation depends on relevant experience, performance, education, and internal equity. A competitive benefits package is offered depending on location.

Requirements

Education and relevant business experience demonstrating success in an executive support or administrative role.
2–4 years of experience working as an Executive Assistant.
At least 5 years of overall office or business experience.
Proficiency in English.
Strong expertise in Microsoft Office applications and the ability to create professional internal and external business materials.
Experience coordinating complex domestic and international travel arrangements.
Excellent organization, prioritization, multitasking, and attention-to-detail skills.
Strong interpersonal, communication, and relationship-building skills, including confidence interacting with senior executives and external stakeholders.
Critical thinking, problem-solving ability, adaptability, and a proactive approach to anticipating changing business needs.

Nice To Haves

Experience with Microsoft Teams.
Familiarity with Concur.

Responsibilities

Provide high-level administrative support to C-suite executives and manage priorities effectively.
Coordinate complex calendars, leadership meetings, direct-report interactions, and global scheduling across multiple time zones.
Arrange domestic and international travel, prepare detailed itineraries, and support visa requirements where needed.
Prepare, proofread, edit, and format business correspondence, presentations, reports, and other professional documentation.
Build and maintain relationships with executives, colleagues, business partners, and external stakeholders.
Manage SharePoint calendars and maintain accurate communication of events and key activities.
Organize off-site meetings, conferences, and executive events.
Handle confidential and sensitive information with discretion and professionalism.
Adapt to changing priorities and proactively address administrative challenges.