Executive Assistant

Sable Offshore Corp • Houston, TX

1d • Onsite

About The Position

The Executive Assistant provides high-level administrative and strategic support to two Chief Executive-level leaders within a fast-paced oil and gas operating environment. This role is critical in ensuring seamless day-to-day operations, enabling executives to focus on business priorities, decision-making, and organizational leadership. The Executive Assistant serves as a trusted partner, handling sensitive and confidential information with the highest level of professionalism, discretion, and judgment. This position requires exceptional organizational capability, proactive problem-solving, and the ability to manage competing priorities in a dynamic, high-demand setting.

Requirements

• Bachelor’s degree preferred or equivalent experience
• Minimum of 5–10 years of experience supporting senior executives, preferably within oil & gas, energy, or a similarly complex operational environment
• Proven experience supporting C-level executives in a fast-paced, high-demand environment
• Exceptional organizational and time management skills with strong attention to detail
• Advanced communication skills, both written and verbal, with the ability to interact at all levels of the organization
• Demonstrated ability to manage complex calendars, travel logistics, and shifting priorities
• Proven ability to attend meetings, synthesize discussions, and produce clear, concise, and actionable meeting minutes
• High level of professionalism, integrity, and discretion in handling confidential information
• Strong problem-solving skills with a proactive, solutions-oriented mindset
• Ability to prioritize effectively and maintain composure under pressure
• Must demonstrate a top-tier level of professionalism, executive presence, and attention to detail at all times
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools

Responsibilities

• Provide comprehensive administrative support to two senior executives, ensuring efficient daily operations and alignment with business priorities
• Manage complex and frequently changing calendars, including scheduling internal and external meetings across multiple time zones
• Coordinate all travel arrangements (air, hotel, ground transportation), including detailed itineraries and contingency planning
• Attend meetings as requested, capture accurate and detailed meeting minutes, and track follow-up action items to completion
• Prepare, review, and organize materials for meetings, presentations, and executive briefings
• Act as a gatekeeper and liaison, managing communications with internal stakeholders, board members, and external partners
• Handle confidential information with a high degree of discretion and professionalism
• Anticipate executive needs and proactively resolve scheduling or operational conflicts
• Coordinate special projects, events, and executive initiatives as assigned
• Maintain organized records, files, and documentation to support business operations
• Partner cross-functionally with Accounting, HR, Legal, Finance, Operations and other department teams as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 11-50 employees