Executive Assistant (Hybrid, Sunnyvale)

CrowdStrike•Sunnyvale, CA

3d•Hybrid

About The Position

CrowdStrike is seeking an Executive Assistant to support VP-level leaders across its global Engineering organization. The role provides administrative and operational support in a fast-paced environment, partnering with Engineering teams and cross-functional groups to help leaders and their organizations run smoothly. It is hybrid, based in Sunnyvale, California, with two required onsite days per week and additional in-office attendance for executive meetings, onsites, and team events. The position also requires willingness and ability to travel domestically with advance notice to support leadership meetings, onsites, and conferences. The Executive Assistant manages complex calendars and meetings, travel and expenses, events and programs, and recurring operational projects. The role involves coordinating across time zones and teams, handling confidential information with discretion, and using AI tools daily to support communications, research, meeting and document summaries, and briefing materials. The position calls for independent organization and follow-through, sound judgment, attention to detail, and effective partnership with executives, EA peers, and cross-functional groups.

Requirements

At least 2 years of executive administrative support experience, including direct support of senior leaders at Director level or above, or an equivalent combination of experience and education.
Demonstrated experience booking and managing complex domestic and international travel, including multi-leg itineraries, visa and documentation requirements, and real-time rebooking during disruptions.
Demonstrated experience managing complex, high-volume calendars across multiple time zones for multiple stakeholders.
Proficiency with Google Workspace, including Gmail, Google Calendar, and Google Drive.
Proficiency with Zoom and Slack.
Daily, hands-on use of AI tools in work, such as drafting and editing communications, summarizing meetings and documents, researching travel and logistics, or preparing briefing materials; enthusiasm for adopting new AI tools.
Experience acting as an approval delegate for travel and expense workflows, with working knowledge of travel and expense policy.
Strong written and verbal communication skills and ability to communicate effectively across all organizational levels.
Exceptional attention to detail, including reviewing relevant information before acting and proactively seeking review of one's work.
Proven ability to independently plan and coordinate group events and meetings.
Demonstrated discretion in handling confidential and proprietary information.
Ability to work onsite in Sunnyvale, California, or Redmond, Washington, on a hybrid schedule.
Willingness and ability to travel domestically with advance notice to support leadership meetings, onsites, and conferences.
Proven experience using AI technologies to enhance decision-making, streamline workflows and processes, improve efficiency, and drive business outcomes.

Nice To Haves

Experience with Workday, Expensify, Confluence, Navan, and Coupa.
Experience supporting Product or Engineering leadership.
Experience at a high-growth technology company, SaaS company, or startup.
Cybersecurity industry knowledge.
Experience supporting distributed or globally dispersed teams.

Responsibilities

Manage complex, high-volume Google calendars across multiple time zones, resolve conflicts, and reprioritize as business needs change.
Coordinate leadership team meetings, staff meetings, and department all-hands, including agenda distribution, materials preparation, notes, and action-item follow-up.
Follow up with others across the organization to help ensure commitments and deliverables are met.
Book and manage domestic and international travel, adjust plans for schedule changes and disruptions, and brief leaders on relevant travel considerations.
Coordinate with Global Security on travel advisories where applicable.
Complete accurate and timely expense reconciliation and reporting in line with company policy.
Act as an approval delegate for executives' travel requests and expense reports, apply company policy, and escalate exceptions or out-of-policy items.
Plan and organize group activities and events for up to approximately 60 attendees, identifying responsibilities and timelines and monitoring progress and resource use.
Track meeting budgets, follow approval workflows, and coordinate procurement, catering, activities, and travel logistics.
Coordinate logistics for recurring talent programs, including annual performance reviews and mid-year promotion cycles; schedule review sessions, communicate deadlines, and track documentation completeness with HR and Talent Acquisition.
Plan and execute local office events and team-building activities, and coordinate site participation in corporate social responsibility and community involvement programs.
Take responsibility, with manager guidance, for defined recurring projects such as weekly status reporting and onsite planning.
Identify and address issues within the role's area of responsibility, surface process friction and improvement ideas, and persist through difficulties.
Build and maintain effective relationships with EA peers, Engineering leaders, and cross-functional partners; help resolve scheduling and prioritization conflicts across teams.
Handle confidential and sensitive information with discretion and sound judgment.
Use AI tools in daily workflows and apply AI technologies to improve decision-making, processes, efficiency, and business outcomes.

Benefits

Market-leading compensation and equity awards.
Comprehensive physical and mental wellness programs.
Competitive vacation and holidays.
Paid parental and adoption leaves.
Professional development opportunities for all employees, regardless of level or role.
Employee Networks, geographic neighborhood groups, and volunteer opportunities.
Vibrant office culture with world-class amenities.
Eligibility for bonuses and equity grants.
Health insurance.
401(k).
Paid time off.