Executive Assistant

Howmet Aerospace•Waco, TX

About The Position

Performs complex administrative and other duties for the Senior Executive in Waco and may support other individuals and departments. The role interfaces with senior company executives, customer representatives, and occasionally government officials, and requires discretion when handling confidential operational, financial, human resources, and other information. The Executive Assistant uses office productivity and enterprise resource planning systems to support business operations and decision-making, maintain records and databases, coordinate communications and visits, and help ensure compliance with company policies and safety and environmental standards.

Requirements

High school diploma or equivalent.
At least 5 years of experience performing administrative duties, preferably in a manufacturing environment.
Highly effective and professional communication skills.
Ability to learn about company products and business processes.
Ability to work independently and plan, organize, and execute work assignments.
High level of computer proficiency, particularly with Microsoft Office applications including Excel, Word, PowerPoint, and Access.
Team-oriented approach and ability to partner with others to accomplish objectives.
Must be legally authorized to work in the United States; employment eligibility will be verified at hire.
Must meet the ITAR U.S.-person status requirement: U.S. citizen, U.S. permanent resident, political asylee, or refugee.
Visa sponsorship is not available.

Nice To Haves

Associate or bachelor's degree is highly desirable.

Responsibilities

Perform complex administrative work using a personal computer and office productivity software, including Excel, Word, PowerPoint, and Access.
Use information management systems to prepare standard and customized reports for senior leadership.
Maintain databases and establish procedures for authorized access while protecting proprietary information and intellectual property from unauthorized access.
Consolidate and analyze data for regularly scheduled reports on operational achievements relative to targets; validate reported information and make corrections as needed.
Prepare clear, concise, properly formatted PowerPoint presentations and use special effects to highlight important information and issues.
Coordinate with Accounting & Finance to obtain and consolidate financial and budgetary information for management review.
Place purchase orders for supplies and materials and may participate in price negotiations to obtain value for the organization.
Plan and support location visits by company executives and customer representatives, including arranging travel, hotel accommodations, meals, and other visitor needs.
Work with global personnel, internal and external customers, and third parties to carry out responsibilities and support location objectives.
Receive telephone and email inquiries, route them appropriately, and follow up to ensure timely attention.
Draft complex internal and external correspondence for management review, finalize documents, and distribute them as directed.
Maintain, scan, and file records for the senior location executive and assigned staff while protecting proprietary data and ensuring records are available for operational needs.
Build positive working relationships with other departments and groups to obtain support for assigned responsibilities.
Train others in areas of assigned expertise.
Conduct self-audits of compliance with policies and procedures and participate in corrective action planning when deficiencies are identified.
Perform work in accordance with established safety and environmental standards and company policies and procedures.
Perform other duties as required.