Executive Assistant

Suffolk Construction•New York, NY

14d•Onsite

About The Position

Suffolk is seeking a New York City-based Executive Assistant to support a senior executive. The role partners closely with the executive and stakeholders across the organization to manage a demanding, frequently changing schedule, coordinate significant travel, and keep priorities and business activities moving forward. The successful candidate will be proactive, organized, detail-oriented, resourceful, discreet, and able to exercise sound judgment while adapting to changing priorities. The position requires an on-site presence four days per week.

Requirements

5–12 years of experience supporting senior executives or business leaders.
Demonstrated experience managing complex executive calendars and high-volume travel.
Exceptional organizational skills and attention to detail, including the ability to manage multiple priorities and frequent changes.
Strong judgment and discretion when handling confidential or sensitive information.
Excellent written and verbal communication skills and the ability to interact professionally with senior leaders and external stakeholders.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Proactive and resourceful, with the ability to anticipate needs, solve problems independently, and stay several steps ahead.
Flexible and adaptable, with the ability to remain composed and organized in a fast-paced environment.
Embodies Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Nice To Haves

Bachelor’s degree preferred.
Experience supporting leaders in construction, real estate, professional services, or similarly fast-paced industries.

Responsibilities

Manage a complex, dynamic executive calendar, balancing competing priorities, frequent changes, and business needs.
Coordinate travel, including itineraries, accommodations, transportation, last-minute changes, and expense reporting.
Anticipate scheduling, travel, and logistical needs and proactively address conflicts or changes.
Prepare meeting agendas, materials, presentations, correspondence, and other business materials.
Serve as a key point of contact for internal and external stakeholders, ensuring timely and professional communication.
Coordinate meetings, events, offsites, and other executive engagements.
Track follow-up items and key commitments to help keep priorities on schedule.
Handle confidential and sensitive information with discretion and professionalism.
Provide proactive administrative and operational support, adapting to changing priorities and business needs.