Executive Assistant - Chief Information Officer

Medica•Minnetonka, MN

20h•Onsite

About The Position

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for. We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued. This Executive Assistant will work as part of our c-suite administrative team and will directly support our Chief Information Officer. This high-visibility, fast-paced role requires sound judgment, discretion, and communication skills. We are seeking a proactive professional with demonstrated experience working with a leadership team and who has the ability to interact with internal and external clients and colleagues at all levels. This is an on-site position, Monday through Friday, and will ensure continuity, efficiency, and high-level support.

Requirements

Bachelor's degree or equivalent experience
4+ years of experience supporting senior-level executives in a fast-paced, corporate environment
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint, Zoom)
Demonstrated experience in leveraging AI productivity tools (e.g., ChatGPT, Microsoft Copilot, or similar) to enhance efficiency, quality, and speed of work
Exceptional organizational skills and attention to detail
Proven ability to manage multiple priorities while maintaining flexibility and responsiveness
Excellent verbal and written communication skills
Demonstrated professionalism, discretion, and judgment
Experience supporting more than one executive simultaneously
Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States.

Nice To Haves

Prior experience in health care, technology, or strategy functions preferred
Experience working within or supporting project-based work or change/transformation initiatives preferred

Responsibilities

Proactively manage complex, high-volume calendars for two senior executives
Schedule meetings, anticipate conflicts, and ensure alignment with business priorities
Organize, prepare, and distribute agendas and materials for meetings
Attend meetings as needed to take notes, track follow-ups, and ensure timely completion of action items
Serve as a key point of contact for internal teams and external partners visiting the Minnetonka office
Ensure the executives’ workspaces and meeting logistics run smoothly
Interface effectively with other executive assistants and department leaders across the company to align calendars, coordinate joint efforts, and support enterprise initiatives
Assist with project coordination and tracking for strategic initiatives led by the executives, as needed
Draft, review, and manage professional communications on behalf of senior executives, including emails, memos, and presentations
Handle sensitive information and matters with a high degree of confidentiality and professionalism
Coordinate domestic travel arrangements, itineraries, and accommodations
Process related expenses in a timely and accurate manner