Executive Assistant - Chief Information Officer
About The Position
Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for. We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration — because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued. This Executive Assistant will work as part of our c-suite administrative team and will directly support our Chief Information Officer. This high-visibility, fast-paced role requires sound judgment, discretion, and communication skills. We are seeking a proactive professional with demonstrated experience working with a leadership team and who has the ability to interact with internal and external clients and colleagues at all levels. This is an on-site position, Monday through Friday, and will ensure continuity, efficiency, and high-level support.
Requirements
- Bachelor's degree or equivalent experience
- 4+ years of experience supporting senior-level executives in a fast-paced, corporate environment
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint, Zoom)
- Demonstrated experience in leveraging AI productivity tools (e.g., ChatGPT, Microsoft Copilot, or similar) to enhance efficiency, quality, and speed of work
Nice To Haves
- Prior experience in health care, technology, or strategy functions preferred
- Experience working within or supporting project-based work or change/transformation initiatives preferred
Responsibilities
- Proactively manage complex, high-volume calendars for two senior executives
- Schedule meetings, anticipate conflicts, and ensure alignment with business priorities
- Organize, prepare, and distribute agendas and materials for meetings
- Attend meetings as needed to take notes, track follow-ups, and ensure timely completion of action items
- Serve as a key point of contact for internal teams and external partners visiting the Minnetonka office
- Ensure the executives’ workspaces and meeting logistics run smoothly
- Interface effectively with other executive assistants and department leaders across the company to align calendars, coordinate joint efforts, and support enterprise initiatives
- Assist with project coordination and tracking for strategic initiatives led by the executives, as needed
- Draft, review, and manage professional communications on behalf of senior executives, including emails, memos, and presentations
- Handle sensitive information and matters with a high degree of confidentiality and professionalism
- Coordinate domestic travel arrangements, itineraries, and accommodations
- Process related expenses in a timely and accurate manner
Benefits
- competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
501-1,000 employees
