Executive Assistant

CAMPBELL OIL COMPANY INC • Elizabethtown, NC

5d • Onsite

About The Position

Campbell Oil Company is seeking a highly capable and trustworthy Executive Assistant to provide direct support to company leadership across corporate, personal, and philanthropic responsibilities. This high-impact role requires exceptional discretion, initiative, and organizational skill. The ideal candidate anticipates needs and thrives in a fast-paced, multifaceted environment.

The Executive Assistant supports philanthropic and community programs, personal and family matters, corporate marketing, rental properties, corporate travel and aircraft, office operations, and Advisory Board activities. The role also manages executive calendars and scheduling and may represent leadership at designated meetings.

Requirements

• Proven experience in an executive support or high-level administrative role.
• Strong technology proficiency, including Microsoft Office, scheduling tools, and digital platforms.
• Exceptional organizational and time-management skills.
• Outstanding written and verbal communication skills.
• High degree of integrity, discretion, and professionalism.
• Positive, proactive attitude with a solutions-oriented mindset.
• Ability to manage multiple priorities simultaneously with attention to detail.
• May be required to sign a Non-Disclosure Agreement (NDA) given the sensitive nature of the responsibilities.

Nice To Haves

• College degree preferred.

Responsibilities

• Manage Campbell Cares and Bladen We Care programs.
• Coordinate and track corporate donations and community partnerships.
• Manage personal correspondence, mail, and email monitoring.
• Coordinate bill payments and financial tasks on behalf of leadership.
• Oversee scheduling and payroll for personal household staff.
• Assist in developing and distributing a company newsletter.
• Manage video messaging boards across corporate offices.
• Monitor and respond to customer reviews across online platforms.
• Maintain and track lease agreements and renewal terms.
• Coordinate tenant communications and repair and maintenance requests.
• Arrange hotels, rental cars, and ground transportation for corporate travel.
• Coordinate with pilot(s) and manage flight scheduling.
• Oversee aircraft maintenance scheduling and database downloads.
• Manage cleaning service contracts.
• Coordinate generator service and maintenance schedules.
• Maintain and update corporate records and books.
• Plan and coordinate Advisory Board meals and meeting logistics.
• Take detailed meeting notes and track action items.
• Manage Advisory Board scheduling and communications.
• Manage the executive calendar and daily schedule.
• Coordinate site visits and external appointments.
• Represent leadership at designated meetings as needed.

Benefits

• Medical, dental, vision, life, and disability benefits.
• Competitive total compensation plans with 401(k) match.
• Paid time off in the first year.
• Paid gym memberships.
• Remote work in select roles.
• Monthly teambuilding exercises.
• Everyday Pay if needed.
• Flexible schedules to attend family events.
• Professional training.
• Advancement opportunities.
• Leadership training.
• Family-first atmosphere.
• Team-first environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed