Executive Assistant

National Grid•Waltham, MA

15d•Hybrid

About The Position

National Grid is seeking an experienced Executive Assistant to support two Vice Presidents within its New England business. This is a highly visible role serving as a trusted partner to senior leadership, providing administrative and operational support, managing complex priorities, coordinating critical business activities, and helping leaders deliver strategic outcomes for customers and communities. The position is hybrid, with regular presence required 2–3 days per week at the Northboro or Waltham office. National Grid delivers energy to homes, communities, and businesses and is working to shape the sustainable future of the energy industry. The Executive Assistant will help executives focus on strategic initiatives by coordinating their schedules, communications, travel, meetings, expenses, and stakeholder relationships. The role also supports department initiatives and miscellaneous projects as needed.

Requirements

At least 4 years of demonstrated Executive Assistant experience.
Working knowledge of Microsoft Office 365, Outlook, Teams, Word, Excel, and PowerPoint.
Ability to handle highly confidential and sensitive information with discretion and professionalism.
Excellent written and verbal communication skills and the ability to communicate effectively and professionally.
Excellent planning and organizational skills, including the ability to prioritize and manage multiple projects amid changing and competing priorities.
Attention to detail and ability to meet challenging deadlines.
Proven ability to get results through working with others.
Ability to function independently while collaborating interdependently with others.
Strong work ethic, responsiveness to executive and team needs, and a positive, friendly attitude.
Ability to work with minimal direction and exercise judgment, strategic thinking, and analytical thinking.
Confidence dealing with senior leaders.

Nice To Haves

Associate degree.
Experience with Concur and SAP.

Responsibilities

Manage complex and frequently changing calendars for meetings, workshops, and appointments with internal and external stakeholders.
Plan and coordinate domestic and international travel using Concur, seeking economical rates and following company policies and procedures.
Coordinate logistics for critical staff and business meetings, both onsite and offsite, while keeping costs within budget and using preferred vendors.
Prepare accurate expense reports in accordance with company policies and guidelines.
Monitor executives’ email, bring important and time-sensitive messages to their attention, forward messages for action when appropriate, and follow up in a timely manner.
Work closely with executives to understand their priorities, commitments, and needs and provide proactive support.
Coordinate day-to-day administrative and operational tasks with other departments.
Interact with employees at all levels and with internal and external stakeholders.
Build relationships with other executive assistants in the organization.
Lead department initiatives as needed in support of strategic objectives and identify potential new initiatives.
Provide support and assistance on miscellaneous projects as needed.
Build trusted working relationships with executive assistants and chiefs of staff supporting key stakeholders, using those relationships to facilitate access for the Vice President.
Use sound judgment to triage meeting requests and stakeholder engagements, prioritizing high-impact relationships aligned with the Vice President’s objectives and diplomatically filtering or deprioritizing lower-value interactions.