Executive Assistant
D.I. Management, LLC•Dallas, TX
•Onsite
About The Position
Dalfen Industrial is looking for an Executive Assistant to join our team. The ideal candidate will provide top-level assistance to our C-suite based in the Dallas headquarters office. The candidates should be well-organized and comfortable scheduling meetings, preparing documentation and presentations for meetings as necessary.
Requirements
- Bachelor's degree or equivalent experience
- 5 years experience working with C-level
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
Responsibilities
- Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters, and setting up reminders
- Assist in preparation for meetings (including set up, material etc.)
- Answer incoming phone calls and accurately take messages
- Respond to emails and document requests on behalf of executive
- Monitor email flow and organize by priority
- Perform ad hoc duties as needed (business and personal) for executive
- Draft slides, meeting notes and documents as necessary
- Coordinate all travel arrangements and create trip itineraries
- Maintain comprehensive and accurate records, documents and reports, including contact lists
- Perform minor bookkeeping duties such as expense reimbursements
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What This Job Offers
Job Type
Full-time
Career Level
Executive
