Executive Assistant- Senior Vice President of Operations

AMIkids • Town "n" Country, FL

5d

About The Position

AMIkids is seeking a highly organized and detail-oriented Executive Assistant to support the Senior Vice President of Operations and the Operations Team. This role is crucial for ensuring program compliance, managing significant projects, and coordinating essential communications among departments and stakeholders. The Executive Assistant will also be responsible for managing the Senior VP’s calendar, which includes scheduling meetings, coordinating appointments, and arranging travel to ensure efficient and effective operations. This position is ideal for someone who thrives in a dynamic environment, excels at multitasking, and is passionate about making a meaningful impact.

Requirements

• Associates degree in business or secretarial science; bachelor’s degree preferred OR ten (10) years of related experience
• Five (5) years solid executive level administrative work history
• Exceptional organizational skills and a keen attention to detail
• Ability to operate in a fast-paced work environment which requires substantial multitasking
• Extremely proficient in Microsoft Office application (Word, Excel, PowerPoint and Outlook)
• Ability to research issues and gather relevant information
• Ability to plan and organize work to ensure deadlines are met
• Ability to maintain absolute discretion and confidentiality expected of a professional at this level.

Responsibilities

• Provide high-level administrative support to the Senior VP of Operations, including managing schedules, travel, meetings, and communications.
• Lead and manage projects to ensure timely execution and compliance with state contracts and operational standards.
• Support Executive Directors and Operations staff in implementing key initiatives such as the Personal Growth Model, behavior management strategies, and quality assurance processes.
• Analyze data and prepare reports to assess program progress and identify areas for improvement.
• Draft and proofread correspondence, create presentations, and maintain confidential records and files.
• Coordinate meetings, prepare agendas, and distribute essential materials.
• Build and maintain relationships with board members, state agency staff, and stakeholders.
• Assist with special projects and represent AMIkids with professionalism and discretion.

Benefits

• Growth opportunities – we pride ourselves on developing our leaders from within
• Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
• PTO & Paid Holidays
• Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc.
• Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
• Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree