Executive Assistant

Intermountain Health•Riverton, NJ

5d•$27 - $41•Onsite

About The Position

The Executive Assistant proactively anticipates needs and supports a variety of administrative functions for an executive leader or team of executive leaders in a time-sensitive, accurate, and confidential manner, using discretion and professionalism. This position is onsite at Riverton Hospital in Riverton, Utah. The role partners with assigned leaders on task management, project coordination, executive calendars, correspondence, travel and expense management, inquiries and requests, board and meeting management, and system service-line needs and priorities. It provides advanced technical support, including remote meeting management, presentation facilitation, multimedia coordination, and post-meeting support. The Executive Assistant serves as a member of the administrative team, provides backup support when appropriate, and supports team goals and priorities. The position also serves as a liaison to internal and external stakeholders, including local boards, and coordinates special projects and initiatives under the direction of leaders. Work may be cross-functional and span multiple facilities, sites, service lines, or departments. The Executive Assistant creates and modifies reports and presentations, tracks and influences performance metrics, and serves as a thought partner to assigned leaders. The role may supervise other administrative caregivers.

Requirements

Demonstrated experience supporting a director, multiple managers, or a functional area.
Demonstrated ability to work efficiently and effectively without direct supervision.
Demonstrated organizational and problem-solving skills, with high attention to detail.
Demonstrated experience managing calendars, correspondence, travel and expenses, and remote and in-person meetings.
Demonstrated interpersonal verbal and written communication skills, including tact, spelling, punctuation, and grammar.
Demonstrated ability to exercise sound judgment and professional behavior.
Demonstrated proficient time management and ability to prioritize and flex work to align with business operational priorities.
Demonstrated ability to manage conflicting priorities without loss of composure.

Nice To Haves

Experience with Microsoft programs, including Teams, and project management.
Bachelor’s degree from an accredited institution; degree will be verified.
Experience working in a matrixed healthcare setting.
Leadership experience, such as training others, coordinating others’ work or projects, acting as a team lead, or directly supervising others.

Responsibilities

Partner with executive leader(s) on task management and project coordination.
Manage executive calendars, correspondence, travel and expenses, and responses to inquiries and requests.
Coordinate board activities and meetings, including remote meeting management, presentation facilitation, multimedia needs, and post-meeting support.
Support system service-line needs and priorities.
Provide backup administrative support and actively contribute to team goals and priorities.
Serve as a liaison between assigned leader(s) and internal and external stakeholders, including local boards.
Coordinate special projects and initiatives under leader direction, including cross-functional work involving multiple facilities, sites, service lines, or departments.
Create and modify reports and presentations.
Track and influence performance metrics and serve as a thought partner to assigned leader(s).
May supervise other administrative caregivers.