Executive Assistant

OrthoArizona • Phoenix, AZ

1d

About The Position

The Executive Assistant provides high-level administrative support to senior healthcare executives. This role requires strong organizational skills, discretion, and knowledge of healthcare operations. The Executive Assistant serves as a key liaison between leadership, medical staff, and external stakeholders.

Requirements

• 3-5 years of executive administrative experience, preferably in a healthcare/medical settings
• Knowledge of medical field
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Strong organizational and time-management skills with attention to detail
• Ability to maintain confidentiality and professionalism at all times
• Willingness to learn office management or record keeping software
• Detail-oriented with strong problem-solving skills
• Follow all Standard Operating Procedures
• Project coordination or management experience
• Strong interpersonal skills
• Experience in the medical field

Nice To Haves

• Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or related field preferred

Responsibilities

• Provide comprehensive administrative support to medical executives, including calendar management, meeting coordination, and travel arrangements.
• Answer telephones, screen and route calls, take messages, and respond to inquiries in a timely and professional manner.
• Maintain organized electronic and paper filing systems to ensure easy retrieval of information.
• Board meeting preparations & physician event preparations.
• Maintain confidentiality of sensitive information at all times.
• Prepare and edit correspondence, reports, and presentations as needed.
• Support special projects, track deadlines, follow up on action items.
• All other duties as assigned.

Benefits

• Robust paid time off package including, sick time, holidays, & paid time off!
• Medical with multiple different plan options.
• Health Savings account + company contributions.
• Dental & Vision Insurance.
• 401(k)
• Pet Discount Plan.
• ID Theft Protection & Legal Assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree