Executive Assistant

Silver Queen•Gulf Shores, AL

About The Position

Silver Queen Lucy Buffett's LuLu's and related entities are seeking an experienced, detail-oriented, part-time Executive Assistant to support leadership management. The role supports day-to-day operations and requires proactive organization, effective communication, discretion, and the ability to adapt to changing priorities. Responsibilities include managing calendars and communications, arranging travel, tracking expenses and invoices, preparing materials, coordinating office operations, and supporting projects and events. The position offers an opportunity for growth and professional development, as well as employee discounts.

Requirements

Five to ten years of administrative support experience in a fast-paced environment.
Experience supporting senior leadership.
Ability to pass a pre-employment background check and drug screening.
Exceptional organizational and multitasking skills.
Strong written and verbal communication abilities.
High proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and in calendar management tools.
Discretion and ability to manage confidential information sensitively.
Proactive initiative and ability to work independently.
Excellent interpersonal skills and a professional demeanor.
Strong critical-thinking skills and adaptability in demanding environments, including the ability to pivot quickly as priorities change.
Emotional intelligence, empathy, tact, and diplomacy.

Nice To Haves

Experience supporting senior leadership in hospitality or a related industry.

Responsibilities

Manage and organize Leadership Team meetings and appointments, including internal and external scheduling and preparation.
Research, book, and coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries; troubleshoot travel-related issues.
Work with the finance team to track expenses and provide documentation; receive and reconcile invoices in support of the CFO; maintain expense-report and reimbursement records.
Manage company communications as a gatekeeper; prepare documents, reports, presentations, and meeting materials; handle sensitive information discreetly.
Assist with special projects and initiatives, conduct research to support decision-making and strategy development, and manage small projects and events through timely completion.
Liaise with leadership, team members, and external partners to facilitate communication.
Manage office operations and supplies and coordinate with vendors as needed.
Provide administrative support to other members of the leadership team as necessary.