Executive Assistant

Trinity Health•Boise, ID

15d

About The Position

The Executive Assistant provides administrative support for the President and CEO and the Chief Financial Officer of Saint Alphonsus Health System, and may support other executives as assigned. The role receives and screens visitors and calls, uses independent judgment to prioritize inquiries, and frequently serves as a liaison between the President and internal and external constituencies. The position coordinates projects, meetings, retreats, events, appointments, calendars, and travel; prepares and distributes meeting materials; completes expense reports; and arranges facilities, equipment, services, lodging, and travel as needed. It also organizes and attends the Saint Alphonsus Regional Medical Center Quality Care and Professional Practices Committee, takes minutes, and maintains accurate records. The role requires sound judgment, minimal-supervision capability, and effectiveness in a stressful environment.

Requirements

High school diploma or equivalent required.
Seven years of secretarial experience, including five years at the executive level, required.
Critical-thinking skills and decisive judgment.
Ability to work with minimal supervision and take appropriate action in a stressful environment.
Intermediate or advanced computer skills, with an emphasis on Microsoft Office.
Strong verbal and written interpersonal and communication skills.
Good telephone presence and ability to deal with a broad range of people.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Demonstrate the Organization’s Mission, Vision, and Values in behaviors, practices, and decisions.
Receive and screen visitors and telephone calls; use independent judgment to determine the priority and sensitivity of inquiries and responses.
Serve as a liaison between the President and internal and external constituencies, representing the President’s availability, responding to messages, and answering inquiries.
Coordinate projects.
Coordinate and attend Senior Management Team meetings and retreats; prepare, assemble, and distribute meeting materials, packets, and agendas, as well as materials for the Board and its Committees as assigned.
Schedule and coordinate meetings, conferences, special events, appointments, and travel arrangements; maintain assigned calendars.
Anticipate executive needs for meetings by assembling background information and alerting executives to preparation needs, issues, and potential questions.
Complete expense reports for multiple executives.
Notify participants and arrange special facilities, equipment, services, lodging, and travel as needed.
Serve as liaison to Board and Committee members as requested by executives.
Organize and attend the Saint Alphonsus Regional Medical Center Quality Care and Professional Practices Committee, take minutes, and maintain accurate records of business conducted.