Executive Assistant

Howmet Aerospace • Waco, TX

9d

About The Position

Performs complex administrative and related duties for the Senior Executive in Waco and may support other individuals and departments. The role interfaces with senior company executives, important customer representatives, and occasionally government officials, while maintaining strict confidentiality regarding operational, financial, human resources, and other sensitive matters. It requires strong proficiency with office productivity and enterprise resource planning systems.

The Executive Assistant develops and validates reports, maintains databases and records, prepares presentations and correspondence, consolidates financial and operational information, and supports purchasing and location operations. The role also coordinates executive and customer visits, including travel and accommodations; routes inquiries; collaborates with internal and external stakeholders; trains others in areas of expertise; and participates in compliance self-audits and corrective action planning. Work must comply with company policies and established safety and environmental standards.

The position requires U.S. work authorization and U.S. person status under ITAR. Visa sponsorship is not available. Howmet Aerospace offers medical, prescription, dental, and vision coverage; FSA and HSA options; retirement savings plans with employer contributions; paid holidays and vacation; parental leave and adoption assistance; life and disability coverage; optional insurance plans; tuition assistance; professional development; and an Employee Assistance Program.

Requirements

• High school diploma or equivalent.
• At least 5 years of experience performing administrative duties, preferably in a manufacturing environment.
• Highly effective and professional communication skills.
• Ability to learn about company products and business processes.
• Ability to work independently and plan, organize, and execute work assignments.
• High computer proficiency, especially with Microsoft Office applications including Excel, Word, PowerPoint, and Access.
• Ability to work collaboratively with others to accomplish organizational objectives.
• Legally authorized to work in the United States; employment eligibility verification is required at hire, and visa sponsorship is unavailable.
• U.S. person status as defined by ITAR: U.S. citizen, U.S. permanent resident, political asylee, or refugee.

Nice To Haves

• Associate or bachelor's degree.
• Administrative experience in a manufacturing environment.

Responsibilities

• Perform complex administrative work using a personal computer and office productivity software such as Excel, Word, PowerPoint, and Access.
• Use information management systems to develop standard and customized reports for senior leadership.
• Maintain databases and procedures for authorized access while protecting proprietary information and intellectual property.
• Consolidate data and prepare scheduled reports on operational achievements relative to targets; validate the information and make corrections as needed.
• Prepare PowerPoint presentations that communicate complex information clearly and effectively.
• Coordinate with Accounting and Finance to obtain and summarize financial and budgetary information for management review.
• Place purchase orders for supplies and materials and may participate in price negotiations.
• Plan and support visits by company executives and customer representatives, including arranging travel, hotels, and meals.
• Work with global personnel, customers, and third parties to fulfill responsibilities and support location objectives.
• Receive telephone and email inquiries, route them appropriately, and follow up to ensure timely attention.
• Draft, finalize, and distribute complex internal and external correspondence as directed.
• Maintain, scan, and file records for the senior location executive and assigned staff while protecting proprietary data.
• Develop positive relationships with departments and groups across the organization.
• Provide training to others in areas of assigned expertise.
• Conduct self-audits for compliance with policies and procedures and participate in corrective action planning when deficiencies are identified.
• Perform work in accordance with established safety and environmental standards and company policies and procedures.
• Perform other duties as required.

Benefits

• Medical, prescription, dental, and vision coverage, including FSA and HSA account options.
• Pre-tax and Roth 401(k) plans with employer matching funds and a separate employer retirement contribution.
• Paid holidays and vacation time.
• Paid parental leave and adoption assistance programs.
• Life insurance and disability coverage plans.
• Optional auto, home, legal, identity theft, and pet insurance plans.
• Tuition Assistance Program and ongoing professional development opportunities.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED