Executive Assistant - SMG

WVU Medicine • Bensley, VA

13d

About The Position

Provides administrative and secretarial support to Executive Leadership and performs a variety of administrative and secretarial functions. The role provides confidential support, manages executive calendars and travel arrangements, prepares correspondence and other documents, records meeting minutes, answers telephones, and assembles information for leaders. The position requires strong confidentiality, computer, communication, writing, organizational, and transcription skills, as well as experience in a high-level executive office setting. The work is performed in a standard office environment and requires the ability to sit for long periods.

Requirements

• High school diploma or equivalent and four years of high-level administrative experience, or an associate's degree and two years of high-level executive office experience, or a bachelor's degree.
• Experience in a high-level executive office setting.
• Maintain a high level of confidentiality at all times.
• Strong computer, communication, writing, organizational, and transcription skills.
• Demonstrated proficiency in Microsoft Office software, including Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and exercise good judgment with exemplary attention to detail.
• Ability to sit for long periods of time.

Responsibilities

• Provide confidential administrative support.
• Maintain assigned executive(s)' daily appointment calendars and make travel and lodging arrangements as required.
• Type correspondence, reports, memoranda, special projects, technical papers, and related materials for department staff.
• Compose letters and memoranda from dictation, verbal direction, or knowledge of hospital policies and procedures.
• Record meeting minutes to maintain accurate records of decisions.
• Answer telephones and provide information in accordance with hospital policy.
• Collect and prepare information for assigned leaders to use in meetings with executive staff members and outside individuals.
• Follow standard precautions at all times.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive